Live Event Production Contract Project Manager

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WHO WE ARE: We are a national event production company whose unique and award-winning special event visioning, design, and implementation abilities are sought after by the Fortune 500, Non-Profits, Marketing, Advertising, and PR Agencies, political campaigns, and venues.

We take simple but elegant ideas and complex concepts and manifest them into highly crafted yet scalable public and private events. Our firm maintains a lifelong belief in the power of special events as the most effective means to engage, inspire, and inform people who come together and experience our productions. It is through opportunities to share common activities, whether cultural, recreational, or educational, that connect the participants to each other, exposing them to new concepts, experiences, and venues.

CHIEF OBJECTIVES OF THIS POSITION

The Project Manager’s core responsibilities include all tasks accountable for the successful execution of their project scope. This includes, but is not limited to, participating in client intake calls as a subject matter expert, spearheading communication between internal and external stakeholders, partnering to design and price project proposals, attending site visits, building and managing on-site teams, and maintaining profit & loss reporting by project.

Keys to success include maintaining a positive attitude that promotes teamwork within the Company and creates a favorable image of the Company for clients. While the pace of the work is faster than average, quality is never compromised. The Project Manager may work remotely, from the Wizard Studios office, or on client sites, depending on the needs of the day.

We are currently seeking to fill this position on a freelance/contract basis for the fall-winter season, with an opportunity to continue for the right candidate(s).

Reports to: Director of Production - Creative Services

CREATIVES SERVICES PRODUCTION:

Provide an exemplary experience for our customers, vendors, and all stakeholders.

Manage a project on behalf of the Company, with an emphasis on clear communication across cross-functional teams, efficiency, and profitability.

Attend site visits with customers to develop floor plans and finalize build details.

Maximize the profitability of each project without sacrificing the primary goal of delivering a World-Class customer experience.

Develop winning Projects that align with the client’s objectives and creative vision.

Create comprehensive quotes that reflect the outcomes narrative.

Partner with Members of all departments as Cross-functional Teams to meet and exceed our clients’ expectations.

REPORTING:

Ensure each project has secured a signed quote or contract, been properly invoiced, and paid per the approved payment terms.

Ensure all expenses related to each job are accurately reported and correctly reconciled promptly.

Ensure all builds and deliverables are on time and within budget

Inform your supervisor of potential problems or opportunities to improve the project.

Provide communication with fast response times to the client and other stakeholders.

JOB CHARACTERISTICS:

The Creative Services' Project Manager is held accountable for results across multiple, simultaneous projects.

Directive leadership to assure business results are achieved.

Authoritative, quick decision-making within the defined span of control.

Based on accepted quality standards, policies, and procedures, it is also important to train others to make correct decisions.

Delegation of details as necessary, with follow-up on timeliness and quality to ensure quality standards are met.

Creative problem-solving and innovation across varied areas of scenic, prop, and print fabrication.

The ability to efficiently prioritize in a deadline-driven industry and fast-paced environment.

Rapport and relationship building…