Sr Administrative Manager

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $101,400-$116,700

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Reporting to the Chief of Staff to the Founding Director, the Senior Administrative Manager will be responsible for providing high‑level support to the Founding Director as well as implementing and managing a specific portfolio of critical work in support of the mission of the Center on Global Energy Policy (CGEP) at Columbia University's School of International and Public Affairs. Furthermore, they will serve as a central point and resource for coordination between the Founding Director's office and senior‑level staff across CGEP, and manage important partnerships with administrative offices of key partners (e.g., high‑level government officials, CEOs, etc.)

for the Founding Director. The Senior Administrative Manager will also oversee all administrative matters related to the Founding Director's office, including generating reports, managing processes, and facilitating coordination meetings. The responsibilities of this role encompass essential organizational and administrative functions, including project management and execution, strategic planning support, and implementation for key organizational initiatives.

A particular focus for the organization is the impact of issues of racism, environmental justice, gender equality, and inclusion in our energy system. The Center supports a culturally diverse, inclusive, and equitable work environment, reflected across our staffing, leadership, scholarship and operations.

• Hold ultimate responsibility for all the organizational and scheduling needs of the Founding Director, working closely with the Chief of Staff to the Founding Director to maximize the best use of their time.
• Provide recommendations to the Chief of Staff for aligning the Founding Director's time with identified priorities; serve as a primary coordination point and workflow manager/router for scheduling. Proactively flag major conflicts and risks related to time allocation and misalignments.
• Working as a leader amongst Founding Director's office staff, ensure appropriate staffing is assigned for the Founding Director, under the direction of the Chief of Staff and with advisement from special assistants.
• Scope out preparation and decision‑making timelines aligned to major meetings, engagements, and deliverables for the Founding Director in order to ensure adequate resourcing and planning.
• Serve as a primary point of contact for addressing the Founding Director's immediate needs; communicate and coordinate across the Founding Director's office team and the CGEP leadership team to ensure the Founding Director is appropriately prepared and positioned to best represent the work of CGEP.
• Oversee and/or perform administrative support activities related to the Founding Director's Office and CGEP.
• Coordinate performance evaluations for the leadership team, under the direction of the Chief of Staff and Founding Director.
• Maintain and manage relationships with administrative/front offices of high‑level government officials, foundation and business CEOs, donors, and other important stakeholders; independently draft thoughtful, clear, and diplomatic communications, assessing contextual and political factors accurately.
• Interface with CGEP's senior staff and their teams on meeting and meeting preparation with the Founding Director.
• Research and conduct background on engagement opportunities for the Founding Director.
• Advise the Chief of Staff on key priorities and decision points for the Founding Director and his office; follow up on action items on behalf of the Founding Director and Chief of Staff.
• Supervise an Executive Assistant to…