Assistant Director of Facilities

The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise.

Since 1975, Urban Pathways has engaged New York City’s most vulnerable residents, people on the streets or in areas unfit for human habitation, “lighting the path home, one person at a time.” Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.

The Assistant Director of Facilities, reporting to the Corporate Facilities Director ensures a safe, clean, and proactively maintained physical plant across Urban Pathways’ portfolio. This position reports directly to the Corporate Facilities Director and provides key support in the daily operations of all facilities, including maintenance coordination, regulatory compliance, space management, and vendor oversight. The Assistant Director of Facilities also assists Program Directors and the Director of Operations in avoiding code violations and fines by ensuring facility compliance and supporting timely resolution of potential issues.

Additionally, the position is responsible for overseeing and managing fleet operations for the organization. The Facilities Manager will be an active listener, critical and strategic thinker and respond by exhibiting cross‑cultural awareness with the ability to promote and contribute to an equitable and inclusive anti‑racist organizational culture and environment.

• Assists the Corporate Facilities Director in the daily management of building operations, maintenance scheduling, and vendor coordination across all sites.
• Develops and implements a preventive maintenance program covering HVAC, cleaning, painting, plumbing, electrical, and general facility upkeep.
• Supports compliance with all City, State, and regulatory agency mandates to maintain safe and healthy work environments.
• Works closely with Program Directors and the Director of Operations to help prevent facility‑related violations and fines through routine inspections, timely interventions, and adherence to compliance standards.
• Manages Urban Pathways’ fleet operations, including vehicle maintenance scheduling, inspection coordination, registration compliance, and recordkeeping.
• Participate in the preparation of budget materials for the annual budget process and for grants/contracts.
• Assists with space planning and reconfiguration to meet programmatic and administrative needs, including support for office relocations and grant‑related expansions.
• Reviews plans and specifications for the installation of major systems; prepares schedules for capital projects and improvements.
• Undertakes special projects and other duties assigned by the Corporate Facilities Director.

• Provides support with monitoring facility operations and e nsures compliance with Urban Pathway’s policies and procedures.
• Assists with ensuring internal and external reports are accurate, timely and meet required standards.
• Develop tracking tools and systems to monitor facility‑related compliance.
• Assists in the development of proposals and/or contracts with funding or potential funding sources on facility‑related matters.
• Develops and maintains strong partnerships with community providers, collaborating closely with the Corporate Director of Facilities to ensure positive and effective relationships.
• Establish relationships with vendors and reviews merchandise quality.

• Establishes and promotes relationships with internally and with community organizations and groups, funding and regulatory agencies.
• When needed, represents Urban Pathways at governmental, private, community and agency meetings as designated by the Corporate Facilities Director.

• Maintains professional communication both verbally and in writing at all times.
• Facilitates/attends staff meetings, training, and…