Chief of Staff to the Executive Deputy Commissioner of Administration

Chief of Staff to the Executive Deputy Commissioner of Administration

The Department of Design and Construction (DDC) is seeking an experienced and highly organized professional to serve as Chief of Staff to the Executive Deputy Commissioner (EDC) of Administration. Reporting directly to the EDC of Administration, the Chief of Staff will serve as a trusted advisor and force multiplier, helping to oversee the agency's core administrative functions:
Human Resources & Staff Development (HRSD), which supports the agency's workforce across the employee lifecycle; the Finance Department, which manages the agency's capital and expense budgets; and Procurement (Agency Chief Contracting Officer/ACCO), which oversees all agency contracting activity. The Chief of Staff will manage cross-divisional priorities, special initiatives, and the EDC's engagement with senior stakeholders. The Chief of Staff will operate with a flexible level of authority depending on the division and initiative at times directly coordinating and managing work streams on the EDC's behalf, and at other times serving as an advisor and coordinator who keeps priorities aligned across division leadership.

The successful candidate will bring strong judgment, discretion, and the ability to move fluidly between big-picture strategy and hands-on execution.

Responsibilities - Executive Support & Strategic Oversight:
Serve as a direct extension of the EDC of Administration, helping translate agency and Commissioner priorities into actionable plans across HRSD, the Finance Department, and Procurement (ACCO). Track deliverables, deadlines, and open items across all divisions, and flag risks or delays before they escalate.

- Cross-Divisional Coordination:
Serve as a connective point between HRSD, Finance, and Procurement/ACCO leadership, ensuring alignment on funding, staffing, and operational priorities. Depending on the initiative, directly manage work streams or coordinate through division leadership, adjusting approach based on the EDC's guidance and the nature of the work.

- OMB & External Stakeholder Relations:
Support the EDC's role as the agency's lead representative on financial, budgetary, staffing, and operational matters with the Office of Management and Budget (OMB), City Hall, and other city and state partners. Help prepare briefing materials, track commitments made in stakeholder meetings, and follow up on action items.

- Special Projects & Initiatives:
Lead or co-lead special initiatives on behalf of the EDC, such as data-driven workload and headcount justification efforts, funding model development, and process improvement projects (e.g., procurement or CP-review timelines). Drive these projects from framing through execution.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory, full-time experience related to the projects and policies to be studied in the particular position; or 2. A satisfactory equivalent of education and/or experience.

Preferred Skills

- Significant experience in a chief-of-staff, deputy director, or senior project-management capacity within a public-sector or large organizational setting.

- Strong working knowledge of budget, procurement, or HR operations municipal government experience strongly preferred.

- Excellent written and verbal communication skills, with demonstrated ability to prepare executive-level materials.

- Strong judgment and discretion in handling sensitive personnel, budget, and interagency matters.

- Ability to manage multiple concurrent priorities across diverse functional areas.

- Senior-level experience serving as a chief of staff, deputy director, or senior advisor within a large, complex organization, preferably within New York City government or the public sector.

- Strong knowledge of public-sector administrative operations, including human resources, budget, and procurement functions.

- Demonstrated success leading cross-functional coordination, special initiatives, and organizational change efforts.

- Experience advising executive leadership on complex operational, budgetary, and personnel matters across multiple divisions.

- Strong leadership, communication, and relationship-building skills.

- Strong analytical and problem-solving abilities with experience utilizing data to inform executive decision-making.

- Ability to effectively manage multiple priorities in a fast-paced environment and work collaboratively with executive leadership.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at (Use the "Apply for this Job" box below)..

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau,…