Director of Purchasing and Contracts

Location: New York

Position Title:

Director of Purchasing and Contracts Job  Compensation: $122,202 - $160,827/year. Salary commensurate with education and experience. Closing Date:
Open until filled Position Details The Graduate Center of the City University of New York (CUNY) is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors.

The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences. The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in turn teach hundreds of thousands of undergraduates every year.

Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life. The GC seeks an experienced Director of Purchasing and Contracts in the Business Office. Reporting to the Vice President for Finance, the Director of Purchasing and Contracts is responsible for managing and directing all the purchasing and contracting operations for the GC, Macaulay Honors College, and the Advanced Science Research Center, along with the College’s related entities.

This position requires the incumbent to work in the office four days a week and one day remotely. This hybrid work schedule is subject to change. Responsibilities and duties include, but are not limited to the following:
Manages, directs and supervises the Purchasing Office staff of three individuals to assure the proper generation and processing of purchase orders for goods and services in accordance with all the applicable guidelines, policies and regulations; manages staff at the GC and ASRC to coordinate and promote productive working administrative processes and relationships with college departments and applicable CUNY staff;
Responsible for purchases of goods and services for the GC ($14.6 million), ASRC ($5 million) and the Macaulay Honors College ($1.1 million) OTPS budgets;
Processes high dollar value DASNY requests for ASRC and DASNY GRTI for the GC including advertising, and preparation of specifications and solicitation documents;
Prepares and submits requisitions and supporting documentation for orders to DASNY;
Acts as a CUNYfirst (Peoplesoft) Purchasing Module project leader; continues to implement CUNY Purchasing module components to make purchasing staff workload more efficient and effective, and trains Purchasing staff and College faculty and staff on the CUNY procurement module;
Creates and submits procurement system access forms;
Reconciles credit card transactions in the CUNY procurement module Processes New York City Capital projects including submission of requests, follows up with CUNY Capital Office and OMB, prepares specifications, conducts solicitations, prepares purchase orders, prepares and submits documentation for New York City Comptroller’s Office approval;
Drafts and submits advertisements in the New York State Contract Reporter for procurement in excess of $50,000;
Represents the Business Office in purchasing and contract matters with college department heads, faculty, and administrative directors, providing expertise and guidance that is in the best interest of the GC while serving the needs of the departments;
Manages the Board Resolution process for contracts and purchases in excess of $500,000, including drafting resolutions, meeting the CUNY calendar deadlines and interacting with CUNY liaisons in all phases of the resolution process;
Obtains goods and services necessary for the GC, Macaulay Honors College and the ASRC operations within the parameters of CUNY…