Campus Services and Facilities Manager; Administrative Manager; Craig Newmark Graduate School

POSITION DETAILS

The Craig Newmark Graduate School of Journalism at CUNY, founded in 2006, has become nationally recognized for its innovative programs. It prepares students from diverse economic, racial, and cultural backgrounds to produce high-quality journalism. As the profession continues to reinvent itself for the digital age, the Newmark J-School is at the forefront of equipping the next generation of journalists with the reporting, writing, interactive, technological, and entrepreneurial skills they need to find stories and tell them effectively.

The school currently offers a Master of Arts in Journalism, a unique bilingual M.A. in Journalism for students fluent in English and Spanish, and the nation's first M.A. in Engagement Journalism. Reporting to the Executive Director of Operations, the Campus Services and Facilities Manager is responsible for supporting the day-to-day planning, coordination, and execution of campus and facilities related services and operations.

The Manager assists in implementing priorities and contributes to related projects to ensure their success. This position requires the incumbent to work in person.

• Manages the campus services/facilities budget.
• Supports Capital Projects - assists with facilities planning, construction coordination, and contractor oversight.
• Collaborates with Executive Director of Operations to help develop, implement, and monitor campus services and facilities operating policies and procedures.
• Coordinates facility and equipment maintenance and repair, serving as a point of contact for functional experts (e.g., IT, Public Safety, engineering) and outside contractors, maintenance personnel, vendors, and suppliers.
• Oversees the storage, transfer, and disposal of property and e-waste in accordance with City, State, Federal, and University rules and guidelines.
• Manages the setup and breakdown of events, office moves, and setups under the direction of the Executive Director of Operations.
• Assists with space allocations and utilization tracking.
• Coordinates with the Executive Director of Operations to facilitate necessary campus purchases including technology, furniture, office supplies, cleaning products, and contractor and vendor services.
• Serves as liaison with building management for HVAC system and electrical services matters.
• Supervises the Audio-Visual, Property Management, Custodial, and other Facilities staff.
• Performs other related duties as assigned by the Executive Director.

Bachelor's Degree and six years' relevant experience required.

• Bachelors in operations, business administration, public administration, or a related field.
• Experience in facilities management and space planning, preferably in a higher education or public sector setting.
• Experience supporting or managing facilities-related capital projects and construction.
• Knowledge of CUNY and New York State asset management, procurement, and other relevant regulations and guidelines.
• Experience with space management, room scheduling, and inventory/asset management software.
• Experience serving as liaison between building occupants and facilities professionals.
• Exceptional customer-service orientation and demonstrated collaboration with diverse constituencies, including faculty, staff, students, visitors, and maintenance personnel.
• Strong organizational skills working in a fast-paced environment, establishing priorities, managing multiple demands, and meeting deadlines.
• Excellent written and verbal communication skills.
• Experience supervising staff; motivating and working with diverse constituencies.
• Knowledge of People Soft asset management and procurement modules a plus.
• Availability to work evenings and weekends, as needed.

Candidates must be legally authorized to work in the United States on a full-time basis. Sponsorship will not be offered for this position.

Manages administrative and program activities of an academic or administrative unit.

• Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.
• Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.
• Represents management in meetings and activities related to department administration.
• Maintains archives, inventories, or collections of materials or records needed by the department.
• Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.
• Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues
• Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Higher Education…