Senior Department Administrator, Epidemiology & Strategy

Location: New York

Grade 106

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $180,000 - $220,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Department of Epidemiology at the Mailman School of Public Health seeks a highly strategic, collaborative, and results-oriented Department Administrator (DA) to provide senior administrative leadership in support of the department's research, educational, and service missions. Reporting to the Department Chair and working closely with the Vice Dean for Finance and Administration, the DA is responsible for oversight of the department's operational, financial, human resources, faculty affairs, educational, communications, compliance, and strategic planning functions.

Serving as the department's chief administrative officer, the DA partners with departmental leadership to translate strategic priorities into operational plans, ensuring sound fiscal stewardship, organizational effectiveness, regulatory compliance, continuous process improvement, and exceptional administrative support for faculty, staff, students, and external partners.

Responsibilities

Overall Responsibilities

• Provide strategic and operational leadership for all administrative functions within the Department of Epidemiology.
• Serve as the principal administrative advisor to the Department Chair on financial, operational, human resources, faculty affairs, compliance, and organizational matters.
• Partner with the Department Chair and departmental leadership to develop and implement strategic initiatives, organizational priorities, and long-range operational plans.
• Oversee departmental financial management, budgeting, forecasting, financial modeling, and resource allocation.
• Develop operational dashboards, key performance indicators, and executive reports to support informed decision-making.
• Provide oversight of research administration activities, including grants management, proposal development, pre-award and post-award administration, and sponsor compliance.
• Oversee faculty recruitment planning, faculty start-up resources, workforce planning, succession planning, and organizational development initiatives.
• Support departmental human resources and faculty affairs operations, including recruitment, retention, employee engagement, and performance management.
• Ensure administrative systems effectively support the department's educational mission, academic programs, faculty, and students.
• Provide strategic oversight of departmental communications, events, branding, alumni engagement, and external-facing activities.
• Oversee departmental facilities, space planning, operational infrastructure, and capital improvement initiatives.
• Lead organizational change initiatives, process improvement efforts, technology implementation, and AI-enabled administrative innovation.
• Maintain compliance with University, CUIMC, MSPH, sponsor, and governmental policies and regulations.
• Serve as the department's primary administrative liaison with University leadership, central administrative offices, affiliated institutions, external funding agencies, and strategic partners.

Essential Functions

Operations Management - 30%

• Provide senior administrative leadership for departmental operations and infrastructure.
• Direct and support senior administrative staff responsible for finance, grants, HR, faculty affairs, educational programs, communications, and operations.
• Develop staffing models, organizational structures, and operational strategies that support departmental priorities.
• Lead strategic planning initiatives and translate departmental priorities into measurable operational objectives.
• Improve workflows, service delivery, procurement, reporting, records management, and space planning.
• Oversee departmental facilities, space utilization, capital planning, emergency preparedness, and business continuity planning.
• Evaluate and implement technology solutions, automation tools, and AI-enabled applications that improve operational efficiency and service delivery.
• Develop operational dashboards and performance metrics to support continuous improvement…