Senior Associate Director of University Events -Ceremonial

Senior Associate Director of University Events-Ceremonial

St. John's University

Salary: $84,000.00 Annually

Job Type: Full-Time Administrator

Job Number:

Location: Queens Campus, NY

Department:

St. John's, established in 1870, has two New York City campuses;international locations in Rome, Italy;
Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers morethan 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online.

The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart ofour mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution.

Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.

The Senior Associate Director serves as the primary event manager and planning lead for the University's most visible institutional level events, including but not limited to ceremonial and academically affiliated events, including commencements,convocations, and other high-impact ceremonies and events.

This role owns a defined portfolio of events and is responsible forthe end-to-end planning, coordination, and execution of allevents-related tasks, from early concept through delivery andpost-event close-out. Working in close partnership with the Executive Director of the Office of University Events, the position shares accountability for event outcomes, execution readiness, andpost-event assessment, consistent with the Office's tiered portfolio model. Portfolio ownership includes discipline around scope, sequencing, and resourcing decisions, escalating matters of institutional risk or protocol exception to the Executive Director.

The role translates academic tradition, institutional standards,and presidential priorities into disciplined, high-quality eventsand represents the Office with professionalism, judgment, and discretion in all internal

• Serve as event manager for assigned events, including but not limited to ceremonial and academic such as commencements,convocations, and recognition ceremonies.
• Act as the single point of coordination for all planning and execution-related tasks for assigned events.
• Plan, integrate, and manage all event work streams, ensuring tasksare identified, sequenced, and completed on schedule.
• Ensure alignment with University goals, presidential priorities,and institutional strategy.

• Plan events that advance the priorities of the university while reflecting academic tradition, institutional protocol, and University standards.
• Develop comprehensive planning materials for review with the Executive Director, including:
• Event programs and planning proposals
• Identification of key program participants, speakers, honorees,stage party, and leadership roles
• Guest lists, seating charts, stage seating plans, recognition plans, and VIP protocols
• Event run-of-show documents, scripts, cues, directions, and staffing assignments
• Determine appropriate event locations (on- and off-campus) andsubmit recommendations for approval.
• Conduct…