Production Coordinator Job New York New York USA,Manufacturing / Production

Production Coordinator - Fabric Planning and Procurement Position Overview

Garan is seeking a highly organized and analytical Production Coordinator to manage fabric planning and procurement for apparel production. The primary responsibility of this role is to calculate, place, monitor, and adjust fabric orders so that each production order has the correct quantity of every required fabric component.

Many garments contain multiple fabrics/components with different consumption rates and lead times. This position continually balances those materials against changing garment quantities, production openings, inventory availability, supplier lead times, and customer delivery requirements. The coordinator works closely with fabric suppliers, sourcing partners, company owned manufacturing facilities, and internal teams to identify risks early and keep production on schedule.

Key Responsibilities Fabric Requirement Planning and Component Balancing

Calculate fabric requirements by style, color, size range, production order, and manufacturing facility using approved garment consumption.
Identify and plan every textile component required for each garment, including all fabrics and novelty trims.
Balance and adjust purchases of individual fabric components so that a shortage of one material does not prevent other available materials from being converted into finished garments.
Apply approved allowances for waste, shrinkage, cutting loss, yield, testing, and other production needs.
Compare fabric availability with current garment quantities and determine the number of complete garments that can be produced.
Recalculate requirements when garment quantities, size distributions, consumption, fabric widths, yields, delivery schedules change, and most importantly when actual production consumption figures are available.

Production Calendar and Lead-Time Management

Maintain a time-and-action calendar covering fabric commitments, production openings, ex-mill dates, transit times, factory receipt dates, and finished-goods delivery requirements.
Work backward from production and customer delivery dates to determine when fabric orders must be placed, confirmed, and shipped.
Develop and maintain an appropriate ordering cadence for programs with phased, recurring, or changing production openings.
Monitor long-lead-time materials sourced from Asia and proactively elevate risks that could affect production or customer delivery.
Coordinate material allocations and shipment timing so that the correct fabric reaches the correct manufacturing facility when required.

Purchase Order Management

Create, issue, revise, increase, reduce, and, when approved, cancel fabric purchase orders as production requirements change.
Confirm fabric specifications, quantities, colors, prices, units of measure, delivery dates, shipping terms, and factory destinations before releasing orders.
Coordinate with suppliers and mills to secure written order confirmations and realistic delivery schedules.
Maintain accurate records of original order quantities, revisions, supplier confirmations, open balances, shipments, receipts, discrepancies, and related communications.
Reconcile quantities ordered, shipped, received, allocated, and consumed, and resolve discrepancies promptly.
Evaluate projected shortages and excess-material exposure before recommending order adjustments.

Inventory Consumption and Reporting

Track fabric inventory, open orders, allocations, and usage by style, color, supplier, and production facility.
Monitor actual consumption against planned consumption and investigate significant variances.
Maintain accurate fabric purchasing, cost, consumption, inventory, and supplier-performance data.
Prepare regular reports showing fabric status, production…