Marketing and Communications Coordinator Temporary

Marketing and Communications Coordinator – New York (6-Month Temporary Role)

Location:

New York, NY. Salary: $28–$32 per hour. Minimum 4 days per week in the NY office, evenings and weekends as needed.

• Maintain integrated department calendar & 360
  * action plan for all points of distribution.
• Support the creation of strategy/overview decks and presentations.
• Compile & share monthly competitive report.
• Support special projects to ensure 360
  * coordination and cross‑functional integration.
• Cross‑functional partnership with various departments as needed, including Logistics, Sales, Finance, Legal, Security, Procurement, etc.
• Administrative support as needed.
• Monthly internal & HQ reporting across all functions.

• SAP vendor onboarding & set‑up, Purchase Order (PO) creation/management, invoice submission and tracking, and sourcing form/bid levelling documentation to ensure process compliance and timely response/payment to vendors and partners.
• Support budget management with monthly accruals & regular reporting/reconciliation to ensure accuracy and compliance with budget guidelines.

• Coordinate all sample trafficking for events, press requests, photoshoots, influencer/celebrity dressing & partnerships, omnichannel road show/sample tour, etc., including internal tracking documents and SAP system, as well as LOR process and records, guard transport, shipping, and messenger scheduling and management.
• Coordinate and monitor consignments as needed.
• Coordinate Bi‑Annual Audit of all samples and consignments.

• Coordinate with HQ Comms Team (Milan) and Manufacture (Switzerland) to secure samples for important press opportunities.
• Manage press appointments and schedule for Watches & Wonders.
• Distribute press releases, images, product details, event alerts, etc. as needed across media outlets, editors, mall partners, and boutique network.
• Maintain press & media contact list with editorial and publisher contacts.
• Support pitches & PR materials as needed for new releases, new store openings, executive interview opportunities.
• Support PR agency management, recaps, material sharing.
• Monitor coverage of all loaned product and upcoming placements.
• Monthly, quarterly and annual reporting to HQ on press coverage across print & digital with clippings and EMV.
• Real‑Time distribution of key editorials or placements to Network.
• Support relationships and communication with props managers, stylists and studios to ensure maximum visibility of Panerai Offering for films, TV, red carpet, and general appearances.
• Maintain database of prop managers, stylists, and studios – contact and clients & up‑to‑date lookbook of current offerings.
• Maintain database of celebrity and influencer Friends of the Brand with Photo Archive.

• Maintain Master HQ Media Database.
• Maintain Contact Sheet for media outlets and retail partners.
• Ensure accuracy and timely delivery of media assets per specs to all outlets/partners.
• Enter all media tracking in Bumblebee.
• Distribution of Newsletters and Social Media assets to media and retail partners to increase organic coverage.
• Overall social media support including copywriting, timeline, asset selection, etc.
• Tracking of organic & paid social posts from partners.
• Support Newsletter process for retail partners, including copywriting, assets, and approvals.

• Support all facets of event preparation and execution as needed, including:
• Creating event collateral (invitations, menus, signage).
• Coordinate event‑related mailings (invitations, gifts, press kits).
• Managing event guest lists, RSVPs, seating charts, Run of Show, etc.
• Ordering event supplies, PLV, etc.
• Packing, Shipping & Tracking of Event supplies/materials.
• Guest check‑in at events.
• Event set‑up and breakdown.
• Gift bag preparation and distribution.
• On‑site vendor management for seamless execution.
• Coordination of security, insurance, permits, etc.
• Assist in compiling event recaps & production timelines.
• Maintain event closet & inventory of event supplies.

• Support Newsletter copywriting & editing.
• Support Database List Pulls for Contact Occasions.
• Sup…