Marketing Specialist

About G&T:

Gardiner & Theobald is an independent global consultancy offering a range of services to the construction and property industry, including project, cost, and construction management. We work with clients worldwide, finding solutions that exceed expectations and add value to projects.

Our beginnings can be traced back to London in 1835, when the practice was founded. With 180 years of history and heritage, we are proud to remain an independent consultancy. Gardiner and Theobald LLC, headquartered in New York City, operates across the U.S with offices in Los Angeles, San Francisco, San Diego, Austin, Dallas, Tampa, Miami, Massachusetts, and Chicago. With a commitment to independence, we have retained our consultancy status while delivering innovative solutions that add substantial value to high-profile projects.

In North America, Gardiner & Theobald LLC has a proven track record spanning over 25 years and has overseen projects exceeding a combined value of $35 billion.

We’re looking for a detail-oriented and strategic Marketing Specialist to support our business development efforts by creating compelling proposals, presentations, and marketing materials. This role blends traditional marketing responsibilities with proposal coordination, ideal for someone who enjoys writing, organizing complex information, and collaborating across teams to deliver high-quality, deadline-driven work.

Gardiner & Theobald is actively looking to welcome a marketing specialist to our team. Our ideal candidate:

Has transferable experience but is eager to continue learning and growing their skill set within the industry. Is equipped with strong problem-solving skills to work independently, but recognizes when it’s necessary to ask for help. Has a forward-thinking mindset and naturally takes on additional responsibilities. Has strong core values and is interested in working for a value-driven organization.

• Develop, write, and edit proposals, presentations, and introductory marketing content tailored to RFP/RFI requirements, ensuring accuracy, clarity, and alignment with brand messaging.
• Collaborate with subject matter experts to gather technical information, refine value propositions, and craft winning narratives.
• Manage the end-to-end proposal process, including timelines, submissions, and version control.
• Create supporting marketing collateral such as capability statements, case studies, pitch decks, and one-pagers.
• Maintain and update a library of proposal templates, bios, project descriptions, and standardized language.
• Ensure all deliverables meet brand standards, follow compliance requirements, and reflect a high level of quality.
• Support digital marketing initiatives and website updates as needed.

• Bachelor’s degree in marketing, communications, business, English, or a related field (or equivalent experience).
• 3-5 years of experience in marketing, proposals, business development, or a similar writing/coordination-focused role.
• Exceptional writing, editing, and storytelling skills with strong attention to detail.
• Ability to manage multiple deadlines simultaneously and thrive under time-sensitive conditions.
• Strong project management and organizational skills.
• Familiarity with proposal processes, RFP/RFI responses, and version control best practices.
• Adobe Creative Suite mastery is a must
• Experience in the AEC, Real Estate, or Commercial Industry is strongly preferred.
• Comfort working collaboratively with technical teams and leadership.

• Be in the office 3-4 times per week

• Plans and Aligns- Planning and prioritising work to meet commitments aligned with the organisation's goals
• Optimize Work Processes- Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Ensures Accountability- Holding self and others accountable to meet commitments
• Instils Trust- Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Communicates Effectively- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences