Project Manager, PR ​/ Communications, Event Management & Planning

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.

At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu, and interact with us on Linked In, Glassdoor, Indeed, Facebook, Twitter and Instagram.

We have an exciting opportunity to join our team as a Project Manager. The Project Manager, Outreach & Education will lead and coordinate community-based outreach, educational programming, communications, and special initiatives that support IEHE goals. This role is responsible for managing projects from initiation through execution, overseeing outreach and education efforts for community partners, research activities, and supporting internal and external engagement activities.

The Project Manager will collaborate across departments, manage timelines and budgets, coordinate events, and develop communications and educational materials that strengthen visibility, impact, and mission alignment.

• Develop and implement project management systems to improve workflow, track progress, and ensure timely completion of assigned initiatives.
• Manage project initiation, prioritization, timelines, meeting notes, milestones, deliverables, and follow-up across outreach, education, communications, and special projects.
• Recommend and support process improvements to enhance project execution and operational efficiency
• Provide additional support during high-volume periods, including budget season, regulatory visits, or major institutional initiative

• Support the planning, coordination, and implementation of community outreach events, including health fairs, screenings, lectures, workshops, and educational programs for patients, families, and community audiences.
• Develop new outreach and education initiatives to expand community engagement and increase awareness of organizational programs and services.
• Partner with faculty, staff, and affiliated institutions to design and deliver educational programming related to prevention, treatment, research, and wellness.
• Build and maintain relationships with community organizations, institutional partners, and external stakeholders to strengthen outreach efforts and collaborative opportunities.

• Organize and coordinate department-wide events and programs focused on faculty, staff, trainee, patient, and community engagement.
• Support community partnerships, outreach events, and special programs through logistics coordination, materials development, and cross-functional collaboration.
• Coordinate conference and event preparation activities, including scheduling, venue logistics, technical support, catering, materials, and on-site execution.
• Oversee consultants, volunteers, project staff, or other personnel involved in outreach and event initiatives as appropriate.

• Design, prepare, and disseminate communications across multiple channels, including announcements, newsletters, updates, presentations, social media, and web content.
• Develop clear, audience-appropriate written and digital materials and reports to support outreach, education, and public awareness efforts.
• Coordinate and maintain website content related to outreach, education, programs, and events, including innovative digital and interactive content.
• Serve as liaison with internal communications, marketing, public affairs, and approved external vendors to ensure high-quality, brand-aligned materials.
• Maintain digital assets, communications templates, and departmental distribution lists; proofread production files prior to release.

• Assist with developing, monitoring, and managing project and program budgets, including tracking expenses and preparing reports for leadership.
• Scope and monitor creative, programmatic, and event-related budgets and adjust as needed with management approval.
• Maintain schedules, records, and administrative tools needed for successful program implementation.

1. Bachelors degree or equivalent in health care administration or related discipline.
2. Minimum of four years progressively responsible related experience coordinating clinical/research trials studies.
3. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet…