Marketing Operations Coordinator

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Full Time New York City, NY, US

6 days ago Requisition

Salary Range: $55,000.00 To $65,000.00 Annually

About the Job

The Marketing Operations Coordinator is responsible for managing the end-to-end workflow of product samples and supporting all aspects of in-house and external product photography production. This role serves as the operational hub between Marketing, Merchandising, Product Development, Sales, E-commerce, Creative, and photography partners, ensuring products are available, organized, photographed on schedule, and returned efficiently.

The ideal candidate is highly organized, detail-oriented, thrives in a fast-paced retail environment, and enjoys balancing logistics with creative production.

• Own the sample lifecycle from request through final return.
• Receive, inspect, catalog, tag, and organize all marketing and photography samples.
• Maintain accurate sample inventory and tracking using spreadsheets, PLM, , or similar tools.
• Coordinate sample requests across Marketing, E-commerce, Sales, PR, Product Development, and Licensing teams.
• Receive & ship for photography, trade shows, media opportunities, and influencer partnerships.
• Monitor sample availability and proactively resolve scheduling conflicts between business priorities.

• Prepare shot lists based on seasonal calendars and marketing priorities.
• Organize products by style, color, size, and photography sequence.
• Support stylists, art directors, and retouchers to ensure efficient photography operations.
• Coordinate photography calendars and communicate schedule updates to stakeholders.
• Verify all required images have been captured before samples leave the studio.

• Partner with Creative, E-commerce, Merchandising, and Brand Marketing teams to prioritize photography needs.
• Track seasonal marketing deliverables against timelines.
• Coordinate photography needs for:
  • E-commerce product pages
  • Amazon
  • Wholesale retailers
  • Digital advertising
  • Social media
  • Email marketing
  • Catalogs
  • Packaging
  • Sales presentations
• Help maintain seasonal marketing calendars.

• Coordinate image delivery from photographers and retouchers.
• Communicate delivered assets to stakeholders.
• Reconcile images delivered from third party partners.
• Assist with image requests from internal departments and external partners.

• Bachelor's degree in marketing, Fashion Merchandising, Business, Communications, Retail Management, or related experience.
• 0–3 years of experience in marketing coordination, sample management, studio operations, creative production, merchandising, or photography production.
• Experience with in apparel, footwear, or accessories strongly preferred.
• Exceptional organizational and project management skills.
• Ability to manage multiple deadlines simultaneously.
• Comfortable working in both office and studio environments.
• Ability to lift and move product boxes and sample racks (up to 30 lbs).
• Preferred experience with Microsoft Office (Excel, PowerPoint, Outlook), Google Workspace, Adobe Creative Cloud (basic knowledge), Digital Asset Management (DAM) platforms , , Asana, Airtable, or similar project management tools, PLM or PIM systems, Shipping platforms (Fed Ex, UPS).

At ULAC, we are committed to supporting the well-being and professional growth of our employees. Our comprehensive benefits package for all New York & New Jersey-based employees includes:

Access to quality health care coverage with a variety of plan options to fit your needs.

Reimbursement is for eligible health and wellness programs to encourage a healthy lifestyle through our medical benefits plan.

Income protection to support you during unexpected health challenges, 100% company-paid.

Accidents can happen in an instant, affecting you and a loved one. Our Group-term Life Accidental Death and Dismemberment Insurance is designed to help families by providing financial protection in case of death or severe injury resulting from an accident.

Confidential support services for mental health, work-life balance, and other personal matters.

Plan for your future with our competitive retirement savings plan, including employer matching of up to 4.5%

Coverage options to help care for your furry family members.

Competitive paid vacation and sick leave to support your work-life balance.

Paid time off to grieve and attend to personal matters following the loss of a loved one.

Pre-tax savings accounts for…