Associate Project Manager

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Title:

Associate Project Manager Req :

Job Description:

Associate Project Manager, Growth Marketing Strategy

The Associate Project Manager supports the Growth Marketing Strategy team by ensuring campaigns, creative workflows, and cross-functional processes run smoothly and on schedule. This role is highly detail-oriented and execution-focused—ideal for someone early in their project management or marketing operations career who excels at organization, documentation, and keeping teams on track. You will partner closely with Strategy, Creative, Legal/Brand, Ad Ops, and Channel teams to support campaign planning, asset delivery, trafficking preparation, and day-to-day operational updates.

This role plays a key supporting part in helping our domestic marketing efforts launch efficiently and accurately.

• Campaign & Meeting Support:
  Assist with maintaining project documentation and Airtable dashboards that track campaign readiness, creative asset status, launch calendars, and key milestones.
• Prepare meeting notes, recaps, and action items for recurring cross-functional meetings.
• Track meeting follow-ups to ensure outstanding items are assigned and completed.
• Support campaign intake documentation by gathering necessary information from cross-functional partners.
• Creative Operations Support:
  Source essential visual assets, including key art, for select marketing campaigns.
• Collect, organize, and maintain creative assets, copy, and revisions from Strategy, Creative, and Channel partners.
• Maintain organized folder structures, consistent file-naming conventions, and version control to ensure assets are saved in the correct locations.
• Assist with providing channel teams with information needed for trafficking, including launch timelines, URLs, and variation details for dynamic creative assets.
• Ticket & Workflow Coordination:
  Create and maintain creative request tickets, ensuring all required information is included and accurate.
• Create and maintain creative approval tickets (for Brand and Legal review) for select campaigns, ensuring all submissions are complete.
• Monitor ticket progress and proactively follow up on upcoming ETAs, missing inputs, approvals, and deadlines.
• Track creative delivery status and maintain accurate project trackers throughout campaign execution.
• Quality Assurance (Checklist‑Based):
  Conduct checklist‑based QA on creative assets and links prior to delivery:
  Confirm file specifications (dimensions, format, file size) match channel requirements. Cross-check asset versions across channels for consistency. Flag discrepancies and escalates to senior team members for review.
• Reporting & Documentation:
  Provide weekly status updates that summarize creative deliveries, outstanding approvals, project risks, and operational blockers.
• Maintain accurate documentation of file paths, tracker updates, and campaign timelines throughout the project lifecycle.
• Keep shared team drive folders organized and up to date, ensuring files/folders are accessible and easy for partners to navigate.
• Maintain and refresh templates (e.g., agendas, intake forms, tracker views) to support team workflows.
• Help collect baseline inputs for post‑launch retrospectives (e.g., “what slipped,” “missing copy,” “timing conflicts”).
• Ensure consistency across documentation, file organization, naming conventions, and operational processes.

• 1+ years of internship or professional work experience in project coordination, marketing operations, creative operations, or related roles.
• Strong organizational skills with exceptional attention to detail.
• Comfortable working in fast-paced, highly cross-functional environments.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, One Drive/SharePoint, Teams) and Google Workspace (Google Docs, Google Drive).
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong written and verbal communication skills.

• Experience supporting marketing, creative, or digital production workflows.
• Familiarity with project management or ticketing systems (Airtable, Asana, Jira, Workfront, or similar tools).
• Basic understanding of digital…