Associate Project Manager

Associate Project Manager, Growth Marketing Strategy

The Associate Project Manager supports the Growth Marketing Strategy team by ensuring campaigns, creative workflows, and cross- tional processes run smoothly and on schedule. This role is highly detail-oriented and execution-focused—ideal for someone early in their project management or marketing operations career who excels at organization, documentation, and keeping teams on track.

You will partner closely with Strategy, Creative, Legal/Brand, Ad Ops, and Channel teams to support campaign planning, asset delivery, trafficking preparation, and day-to-day operational updates. This role plays a key supporting part in helping our domestic marketing efforts launch efficiently and accurately.

Responsibilities:

Campaign & Meeting Support

• Assist with maintaining project documentation and Airtable dashboards that track campaign readiness, creative asset status, launch calendars, and key milestones.

• Prepare meeting notes, recaps, and action items for recurring cross-functional meetings.

• Track meeting follow-  to ensure outstanding items are assigned and completed.

• Support campaign intake documentation by gathering necessary information from cross-functional partners.

Creative Operations Support

• Source essential visual assets, including key art, for select marketing campaigns.

• Collect, organize, and maintain creative assets, copy, and revisions from Strategy, Creative, and Channel partners.

• Maintain organized folder structures, consistent file ng conventions, and version control to ensure assets are saved in the correct locations.

• Assist with providing channel teams with information needed for trafficking, including launch timelines, URLs, and variation details for dynamic creative assets.

Ticket & Workflow Coordination

• Create and maintain creative request tickets, ensuring all required information is included and accurate.

• Create and maintain creative approval tickets (for Brand and Legal review) for select campaigns, ensuring all submissions are complete.

• Monitor ticket progress and proactively follow up on upcoming ETAs, missing inputs, approvals, and deadlines.

• Track creative delivery status and maintain accurate project trackers throughout campaign execution.

Quality Assurance (Checklist- )

• Conduct checklist-  QA on creative assets and links prior to delivery:

  • Confirm file specifications (dimensions, format, file size) match channel requirements.

  • Cross-check asset versions across channels for consistency.

• Flag discrepancies and escalates to senior team members for review.

Reporting & Documentation

• Provide weekly status updates that summarize creative deliveries, outstanding approvals, project risks, and operational blockers.

• Maintain accurate documentation of file paths, tracker updates, and campaign timelines throughout the project lifecycle.

• Keep shared team drive folders organized and up to date, ensuring files/folders are accessible and easy for partners to navigate.

• Maintain and refresh templates (e.g., agendas, intake forms, tracker views) to support team workflows.

• Help collect baseline inputs for post-launch retrospectives (e.g., "what slipped," "missing copy," "timing conflicts").

• Ensure consistency across documentation, file organization, naming conventions, and operational processes.

Basic Qualifications

• 1+ years of internship or professional work experience in project coordination, marketing operations, creative operations, or related roles.

• Strong organizational skills with exceptional attention to detail.

• Comfortable working in fast- , highly cross-functional environments.

• Proficiency with Microsoft Office Suite (Excel, PowerPoint, One Drive/SharePoint, Teams) and Google Workspace (Google Docs, Google Drive).

• Ability to manage multiple tasks simultaneously and prioritize effectively.

• Strong written and verbal communication skills.

Preferred Qualifications

• Experience supporting marketing, creative, or digital production workflows.

• Familiarity with project management or ticketing systems (Airtable, Asana, Jira, Workfront, or similar tools).

• Basic understanding of digital marketing channels (Social, Display, CTV, Search).

• Interest in campaign operations, trafficking, or dynamic creative optimization (DCO) concepts (training provided).

What Success Looks Like

• Assets, tickets, project trackers, launch calendars, and documentation are consistently accurate and up to date.

• Meetings run smoothly with clear agendas, documented outcomes, and timely follow-up.

• Team members are well-informed and supported through proactive reminders and organized project documentation.

• Creative deliverables stay on track through effective coordination and status tracking.

• The role helps reduce operational errors, including naming issues, missing files, outdated versions, incomplete tickets, and inconsistent documentation.