Event Producer

• Lead day-to-day event production and coordination for a two-day Customer Advisory Board event
• Coordinate with Arc XP’s third-party events vendor to validate venue and logistics decisions, including room flow, capacity, AV, and reception requirements
• Build and manage the detailed Run of Show, setup schedule, speaker logistics, presentation materials, AV checks, and stage timing
• Coordinate travel and accommodation logistics for Customer Advisory Board members and speakers
• Secure a hotel room block for participating Arc XP employees
• Manage event marketing operations in Hub Spot, including campaign and landing page setup, invitations, reminders, attendee communications, surveys, and post-event follow-up
• Oversee on-site production, including room setup, registration, badge management, programming transitions, breakout sessions, meals, reception logistics, tear-down, and vendor wrap-up
• Partner with stakeholders, vendors, speakers, and attendees to resolve issues and maintain a coordinated event experience

• Experience producing or coordinating in-person corporate, customer, or executive events
• Strong project management and organizational skills, with the ability to manage timelines, logistics, vendors, speakers, and multiple concurrent priorities
• Experience coordinating event venues, AV requirements, room configurations, travel, accommodations, and on-site event logistics
• Experience with event marketing and attendee communications, including invitations, reminders, event information, surveys, and follow-up communications
• Experience using Hub Spot or a comparable marketing automation or event-registration platform
• Strong written communication skills and experience developing event-related communications and email copy
• Strong interpersonal and stakeholder-management skills, with the ability to coordinate effectively with vendors, internal teams, speakers, and attendees
• Ability to provide on-site support in New York City for November 11–13, 2026
• Ability to work independently within a part-time, limited-scope, project-based engagement and take ownership of deliverables through completion

Demonstrates expertise in event production and coordination, with a strong focus on project management, logistics, and stakeholder engagement. Proficient in using Hub Spot for event marketing and communications, ensuring a seamless experience for all participants.

• Event Production Coordination
• Project Management
• Hub Spot Marketing Operations
• Stakeholder Management
• On-Site Event Support

• Event Coordination
• Logistics Management
• AV Requirements Coordination
• Travel Coordination
• Event Marketing
• Email Communication Development
• Room Configuration Management
• Registration Management
• Survey Management
• Timeline Management

• Organizational Skills
• Interpersonal Skills
• Written Communication Skills

• Customer Advisory Board
• Corporate Events
• Executive Events
• On-Site Support
• Vendor Coordination

• Hub Spot
• Event-Registration Platforms