Sales & Marketing Operations Coordinator

Sales & Marketing Operations Coordinator

Cocojune is a leading plant-based yogurt brand based in NY. We launched in 2019 and today we're the largest independent brand in our industry and our products are found in thousands of stores nationwide.

We are a young and dynamic team who are passionate about delicious yogurt. We believe that food is an amazing medium for inspiring joy, connection, and environmental change.

Our sustainability journey started with our commitment to organic farming and continued with our upgraded paper-based cups and our net-zero plastic footprint. We continuously work to raise the bar within sustainability, health and tasty nourishment.

We are very proud to have our own manufacturing plant in Greene, NY which runs mostly on hydropower and is entirely fossil fuel-free, allowing us to lower our manufacturing footprint and reduce waste.

Our Sales & Marketing Operations Coordinator is responsible for Office Management, Sales and Marketing operational support, and Event Management.

This role reports into the Marketing Manager and works closely with Sales and Marketing teams to support commercial activity across the enterprise.

Location:

The Cocojune corporate office, NYC

Serve as the primary point of contact for all office-related tasks, including:

Trade show materials and stock inventory

General office organization and upkeep

Ordering and restocking office goods (paper towels, printer paper, ink, yogurt, mini fridge beverages)

Coordinate ad hoc shipments in support of events, merchandise fulfillment, and other office initiatives.

Receive and manage incoming deliveries (e.g., Amazon/Rainforest shipments).

Manage Holiday and Event Calendar

Assist with team/office event coordination (holiday week, team breakfasts, happy hours etc) as needed.

Manage Promotional Database and New Item Tracker

Create and submit Promotional contracts and new item forms (excel and customer portal submissions)

Data synchronization platform management (1WS, Data Council, NIQ Brandbank, SPINS, IX-One, etc.)

Review Customer Inventory weekly, and provide visibility to Sales and Ops management

COI creation for customers

Manage Tradeshow calendar, and assist with event coordination

Keep Spec Sheets up to date for label changes

Source and vet vendors for branded merchandise, evaluating cost, quality, and production timelines.

Coordinate merchandise design development in partnership with graphic designer, ensuring designs align with project timelines.

Track and confirm merchandise orders through fulfillment, ensuring accurate quantities and on-time delivery.

Monitor and review the partnerships inbox daily, organizing incoming inquiries into structured folders by type and priority.

Identify high-potential partnership opportunities to the Marketing Manager.

Manage initial communication with 3rd parties to develop pricing and details for review by marketing manager

Manage print orders for marketing collateral, including proofing, vendor coordination, and budget tracking.

Coordinate delivery and/or pickup logistics to ensure materials arrive where and when needed.

Schedule cross-posting of content to Facebook and Tik Tok.

Compile bi-weekly competitive intelligence reports.

Review and vet inbound event requests to determine brand fit, resource requirements, and strategic value for marketing events.

Manage initial communication with 3rd parties to develop pricing and details for review by the marketing manager.

Manage logistics and execution for marketing events and sales trade shows (approximately 10-15 smaller marketing events per month, 4-5 larger Sales Trade shows annually).

Coordinate product delivery to event locations, ensuring accurate quantities arrive on schedule.

Coordinate delivery of marketing and collateral materials (signage, samples, promotional items) for each event.

Collect and maintain an organized archive of post-event photography for use in recaps, social content, and reporting.

Proficiency in Microsoft Excel

Familiarity with AI tools

Project management or event management experience preferred

Experience in Food & Beverage CPG preferred but not required

High level of initiative, able to solve problems and drive projects forward independently.

Creative thinker

Excellent verbal and written communication

Confident approach and a desire to grow and…