Communications Project Manager & Admin

Department: Communications
Direct Oversight: Communications Director

Key Relationships:Creative team, ministry leaders, production teams, and digital staff

Job Type: Full-Time

Compensation Range: $45,

The Project Manager/Admin serves as the operational backbone of the Communications team, ensuring that all projects, assets, and requests move from concept to completion with clarity, consistency, and excellence.
This role owns the day-to-day coordination of the communications calendar, graphic production workflow, and cross-ministry collaboration—helping translate vision into timely, well-executed deliverables across in-service, digital, and on-site channels.

• Own and maintain the master communications calendar across all platforms (services, web, email, LED, events)
• Confirm all initiatives, events, and campaigns are properly scheduled, aligned, and communicated
• Proactively identify gaps, overlaps, or conflicts and resolve them in advance
• Serve as the central point of coordination for timing and rollout of communications

• Oversee the full lifecycle of graphic assets from request to final delivery:
  • Intake and clarification of ministry requests
  • Coordination with designers
  • Review for accuracy, branding, and alignment
  • Final approval and delivery
• Guarantee correct and consistent implementation across:
  • Print assets
  • LED screens (in-service and exterior where applicable)
  • Web and email
  • In-building placements and ministry usage
• Maintain quality control and consistency of branding across all assets
• Confirm deadlines are met and assets are delivered in advance of use

• Serve as primary liaison between Communications and ministry teams
• Guide ministries on communications process, timelines, and requirements
• Clarify requests before entering production
• Manage expectations while maintaining a service-oriented posture

• Support the execution of weekly live announcements by:
  • Ensuring all required assets are produced and finalized on time
  • Verifying accuracy and alignment with distributed copy
  • Coordinating with relevant teams for proper placement and readiness

Note:

Copywriting and final distribution remain with the Communications Director.

• Assist in coordinating key communications-driven initiatives and events, such as:
  • Easter / major seasonal campaigns
  • Congregant mobilization efforts
  • Chapter by Chapter milestones and promotions
  • Church-wide communications efforts
• Track timelines, deliverables, and dependencies across teams
• Confirm follow-through from all stakeholders

• Coordinate with internal and external designers to ensure:
  • Clear briefs and direction
  • Timely delivery
  • Alignment with brand standards
• Build and maintain efficient workflows between Communications and Creative

• Schedule and coordinate team and cross-functional meetings
• Manage incoming communications (e.g., the general communications inbox) with discernment and prioritization
• Track tasks, follow-ups, and deliverables across multiple projects
• Maintain organized systems for files, assets, and requests

• Ownership & Accountability – Takes full responsibility for workflows and outcomes
• Attention to Detail – Ensures accuracy across all assets and communications
• Project Management – Able to manage multiple projects simultaneously with clarity and structure
• Communication – Clear, timely, and professional across all teams
• Relational Intelligence – Works well with ministry leaders, creatives, and staff
• Proactivity – Anticipates needs, identifies gaps, and solves problems early
• Oper…