Part-time Program Administrator

School Sisters of Notre Dame Educational Center

Part-Time Program Administrator

The part‑time Program Administrator plays a vital role in supporting the mission of our nonprofit adult women's educational center: empowering women and helping them live to their fullest potential through education. The Program Administrator coordinates educational programs, manages daily administrative operations of all programs, and fosters a welcoming, inclusive environment for all students. This person works closely with staff, instructors, volunteers, and community partners to ensure all programs are organized, accessible, and responsive to the needs of adult women pursuing personal, educational, and professional growth.

• Know and live the mission of the Center
• Publicize and promote the ESOL and GED programs
• Coordinate, manage, effectively communicate all information regarding programming and all programming events to students, faculty, volunteers, and receptionists
• Plan, schedule, and implement educational classes, workshops, and special events
• Maintain and manage local community relationships with partners and resources
• Maintain program calendars, registration systems, attendance records, and participant files
• Support instructors with classroom logistics, materials, and technology
• Monitor program participation and assist with program registration, evaluation, and reporting
• Schedule, plan, and coordinate 4 or 5 faculty meetings and meeting minutes
• Interview and assess the GED students and shepherd them through their daily participation, along with their short- and long-term goals

• Serve as a primary point of contact for current and prospective participants
• Welcome participants and provide information about programs, services, and community resources
• Assist with enrollment, orientation, and referrals to appropriate support services
• Foster a respectful, inclusive, and culturally responsive learning environment

• Manage appropriate office operations, including correspondence, filing, data entry, and recordkeeping
• Prepare reports, maintain databases, record GED class attendance, and track program outcomes
• Assist with grant documentation and data collection to support funding requirements
• Regularly order and maintain office and classroom supplies for entire organization

• Assist in special projects assigned and requested by the Executive Director

• Perform other duties as assigned to support the organization's mission

• Assist with outreach efforts to increase awareness of programs and services
• Coordinate volunteers and support community partnerships
• Represent the organization at community events, as needed
• Support fundraising events and organizational initiatives
• Function as main point of contact with partner, Consortium for Worker Education

• Bachelor's degree in education or related field required. Master’s degree and teaching experience preferred.
• Three or more years of teaching, administration, program coordination, nonprofit, or community-based experience
• Strong organizational and time‑management skills with the ability to manage multiple priorities.
• Excellent English language written and verbal communication skills. Proficiency in Spanish is preferred.
• Proficiency in Microsoft Office Suite and Google Workspace. Experience with databases or client management systems is a plus.
• Ability to maintain confidentiality, exercise sound judgment, and understand organizational dynamics
• Demonstrated commitment to diversity, equity, inclusion, and serving adult learners from diverse backgrounds

• Experience working in high school education, adult education, workforce development, literacy programs, or women's services
• Knowledge of nonprofit organizations and grant‑funded programs
• Experience coordinating volunteers and nurturing community partnerships

• Commitment to the organization's mission
• Sense of humor
• Compassionate customer service
• Effective communication
• Independent, creative thinker
• Adaptability and flexibility
• Cultural competency

This position is in‑office (
not remote) in Woodhaven, Queens, which is a walking community, with daily interaction with students, instructors, receptionists, volunteers, and community partners. Occasional evening or weekend hours may be required to support special programs, projects, or events.

The Program Administrator is expected to uphold our mission of empowering underserved women of all races and faiths to reach the fullness of their potential. Within a safe and welcoming environment, the Center provides programs that educate and nurture the whole person. This Catholic sponsored center is rooted in the belief that women are agents of transformation for the family, society, and the world.

This is a part‑time position:
Monday, Tuesday, and Thursday, 8:00‑1:30. Pay is $36.00 per hour ($30,888 per year). Candidate will report to Executive Director.