Grants Management Assistant

Founded in 1940, the Rockefeller Brothers Fund (RBF) advances social change that contributes to a more just, sustainable, and peaceful world. The Rockefeller Brothers Fund (RBF) strives to be bold, grounded, inclusive, and responsive in our grantmaking to advance the Fund’s mission. We deploy the financial assets given to the RBF by the Rockefeller family and others to help our partners in civil society strengthen coalitions, convene people of diverse backgrounds, elevate new and broader perspectives, generate new ideas, and advance systems change.

We offer space for convenings and artist residencies at The Pocantico Center to extend our grantmaking impact. We also leverage the Fund and family legacy to access, influence, and collaborate with philanthropic peers, policymakers, and others in service of grantee work.

Our grantmaking is organized into seven programs. Three thematic programs—Democratic Practice, Sustainable Development, and Peace building—address the interrelated challenges of democratic decline, climate change, and violent conflict. The Culpeper Arts & Culture program, created through the 2008 merger with the Charles

E. Culpeper Foundation, supports arts organizations and artists in the New York City region that shape understanding of these critical concerns and the human experience. Pivotal Place programs in China, Central America, and the Western Balkans focus on one or more RBF themes in a specific geographic context that we believe has disproportionate significance for the future of the surrounding regions, an ecosystem, or the world.

About The Pocantico Center

Once home to the Rockefeller family, The Pocantico Center’s verdant campus in the scenic hills of the Hudson Valley has been host to some of the most influential leaders, thinkers, and creative minds of the last century. Today, Pocantico is the community-facing extension of the Rockefeller Brothers Fund’s philanthropic mission to advance social change that contributes to a more just, sustainable, and peaceful world.

Through a robust slate of programming—including conferences for nonprofit and policy leaders, artist residencies, tours, performances, and educational programs for the community— Pocantico continues to bring together people from near and far to learn, share, and imagine a better future.

The Rockefeller Brothers Fund (RBF) seeks a Grants Management Assistant to provide support to the Grants Management and Legal department. This department is responsible for grantmaking systems and compliance management, as well as legal and governance matters. The Grants Management Assistant will provide administrative support, which includes assistance with managing the grants database, training and knowledge, finances, and grant files and records.

The incumbent will provide support to the other Grantmaking programs as needed.

This role reports to the Grants Manager, Systems and Data Analysis .

The starting salary for this role is $55,000.

Key Responsibilities

Database Management

• Maintain and update the electronic systems that support the Fund’s grantmaking efforts, including Giving Data.
• Maintain and ensure integrity of data, records, grant files, and program-related files across the Fund.
• Review and confirm accuracy of all grant-related information.
• Develop and prepare various reports as requested (e.g., grant status reports, program activity reports, budget allocations, board book requirements, etc.).
• Support partnerships with external vendors and assist in monitoring budget allocations.
• Collaborate with peer organizations to analyze best practices.
• Support RBF staff and external partners with relevant grants management and legal inquiries.

Training and Knowledge Management

• Assist with the development and implementation of training for staff on the grantmaking process, policies, and requirements at the Fund; conduct grantmaking orientation for new staff.
• Serve as a resource to staff, particularly program assistants and associates, for the grantmaking process and practices at the Fund.
• Work with staff to ensure that Giving Data is configured as needed to best support our grantmaking.
• Troubleshoot issues in coordination…