Advancement Operations Coordinator

Originally founded in 1991 as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of seven PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom.

We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools-growing our organization’s impact and leveling the playing field for all children. To learn more, visit wearedream.org.

DREAM seeks an Advancement Operations Coordinator to join our Advancement team. Reporting to the Senior Director of Advancement Operations, this role provides administrative, operational, and project coordination support across the Advancement department. The Advancement Operations Coordinator serves as a key partner to Advancement leadership and works closely with the Director of Special Events, Advancement Operations Manager, Special Events Manager, Annual Fund Manager, Database Manager, and frontline fundraisers to support the day-to-day operations that enable fundraising success.

This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys coordinating projects, managing multiple priorities, and building strong relationships across teams. The ideal candidate is proactive, collaborative, and eager to grow within nonprofit fundraising and Advancement Operations.

• Support routine Salesforce updates, donor activity tracking, and portfolio administration in partnership with the Database Manager and Advancement Operations Manager;
• Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other recurring Advancement meetings;
• Draft routine donor correspondence, stewardship communications, acknowledgments, and other donor engagement materials, as assigned;
• Support the preparation and distribution of donor meeting materials, prospect briefings, and stewardship resources.

• Coordinate Advancement department meetings, planning sessions, retreats, and other departmental activities, including scheduling, agendas, meeting materials, note-taking, and follow-up;
• Maintain departmental calendars, shared resources, operational documentation, and other administrative tools that support the efficient day-to-day functioning of the Advancement team;
• Coordinate cross-functional operational work streams and support departmental operations, including purchasing, vendor coordination, invoice processing, expense reconciliation, team recognition activities, and other administrative functions;
• Partner with the Database Manager to support routine Salesforce updates, maintain accurate fundraising records, assist with donor lists and mail merges, and identify data inconsistencies for review;
• Provide administrative support for departmental reporting, process improvements, and special projects that strengthen Advancement operations.

• Support the planning and execution of fundraising events, donor stewardship activities, volunteer engagement initiatives, and Annual Fund campaigns in partnership with the Director of Special Events, Special Events Manager, and Annual Giving Manager;
• Coordinate event registrations, guest communications, event materials, volunteer logistics, and other operational needs for Advancement events;
• Assist with post-event follow-up, stewardship activities, and administrative support related to fundraising campaigns and donor engagement initiatives.

Other responsibilities as assigned.

• Bachelor's degree, required;
• One to three years of experience in nonprofit development, fundraising, operations, project coordination, or administrative support; internships and relevant volunteer experience will be considered;
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities;
• Excellent written, verbal, and…