Project Coordinator, Voter Language Assistance Program

ORGANIZATIONAL PROFILE

Founded through a ballot initiative in 2018, the Civic Engagement Commission promotes civic participation to increase civic trust and strengthen democracy in New York City. The Charter mandates the Commission with running a citywide participatory budgeting program, providing poll site language assistance, providing technical assistance to community boards, partnering with community-based organizations and civic leaders to increase awareness of City services, and assisting City agencies in developing civic engagement initiatives.

The Commission also oversees the Taskforce for Racial Inclusion and Equity Neighborhood Coalition program.

About the Vote Language Assistance Program:
The Voter Language Assistance (VLA) Program (VLA) provides interpretation services for limited-English-proficient voters during general and primary elections. The program also supports education and outreach initiatives in collaboration with community-based organizations (CBOs), aiming to increase equitable participation in NYC elections.

• Provide project coordination and operational support for the Voter Language Assistance (VLA) Program, helping keep projects organized, on schedule, and well documented.
• Support election operations, trainings, outreach initiatives, and other program activities to ensure successful execution.
• Coordinate with vendors, community partners, and grantees by tracking deliverables, maintaining documentation, and facilitating communication.
• Assist with planning and execution of meetings, trainings, and public events, including logistical coordination and on-site support.
• Support administration of the VLA microgrant program, including application tracking, recordkeeping, and grant administration activities.
• Collect, organize, and maintain program data [CA1.1] and records to support reporting, presentations, and continuous program improvement.
• Assist with communications and outreach efforts to promote voter language resources and civic participation to VLA language communities.
• Perform special projects and other related duties as assigned.

Day

Brooklyn, NY

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COMMUNITY COORDINATOR - 56058

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

• Bachelor's degree in Public Administration, Project Management, Nonprofit Management, or a related field.
• Two (2) years of experience coordinating projects, programs, events, or complex operations.
• Experience managing project timelines, documentation, meetings, and deliverables.
• Strong organizational, time management, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including experience preparing reports and presentations.
• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) and experience using project management or CRM platforms (e.g., Airtable, , Salesforce, or similar).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Commitment to equitable civic participation and language access.
• Experience supporting elections, language access, civic engagement, or other community-based programs.
• Experience coordinating vendors, consultants, community partners, or grantees.
• Familiarity with procurement, contracting, or grants administration processes.
• Experience supporting meetings, trainings or public events.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://student aid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be…