Assistant Manager, Major Gifts & Institutional Philanthropy

Assistant Manager, Major Gifts & Institutional Philanthropy The Rubin Museum of Himalayan Art

New York City, NY

Rolling

Sep 10, 2026

About the Museum
The Rubin is a global museum dedicated to presenting Himalayan art. Founded in 2004, the Rubin serves people internationally through exhibitions, participatory experiences, a dynamic digital platform, and partnerships. Inspired and informed by Himalayan art, the Rubin invites people to contemplate the human experience and deepen connections with the world around them in order to expand awareness, enhance well-being, and cultivate compassion.

The Rubin advances scholarship through a series of educational initiatives, grants, collection sharing, and the stewardship of a collection of nearly 4,000 Himalayan art objects spanning 1,500 years of history—providing unprecedented access and resources to scholars, artists, and students across the globe.

Summary Description
As the Rubin has transformed into a new global museum model with projects in New York City, nationally, and internationally, this is a key position to assist in advancing the Museum’s pioneering efforts to deepen, broaden, and increase support from major donors (giving $5,000 and above) and with institutional funders—foundations, corporations, government (local, state, and federal).

The Assistant Manager, Major Gifts & Institutional Philanthropy is part of a six-person development team that includes major gifts, institutional philanthropy, and annual fund and development operations.

The Assistant Manager, Major Gifts & Institutional Philanthropy will support fundraising, strategic initiatives, and general administrative duties for the major donor and institutional philanthropy efforts (both of which are the Rubin’s fundraising priorities). The position also assists with Rubin Trustees’ stewardship, and board and committee meetings.

The Assistant Manager will assist the Director of Development to manage two (2) board committees:
Development & Marketing and Nominating & Governance and serves as a liaison between Development and all other museum departments and teams.

This is a full-time non-exempt and hybrid eligible position with a core workweek schedule of Mondays through Fridays from 9:00 AM to 5:00 PM with some flexibility required as needed.

The incumbent reports to the Development Director and works closely with the Senior Manager, Major Gifts and Manager, Institutional Philanthropy and collaborates across departments.

Provides overall administrative support to the Director of Development, and the Major Gifts and Institutional Philanthropy efforts which include:

• Assists in preparing meeting briefs and managing the major donor portfolio.
• Assists in scheduling meetings, following up with meeting requests, and responding to verbal and written inquiries from donors and other constituents.
• Participates in select meetings with donors.
• Plays an important role in preparing fundraising case statements, power point presentations, and supplemental materials for donor materials.
• Contributes to strategizing and executing the major donor multiyear initiatives and annual campaigns.
• Supports and conducts prospect research for major donors and prepares donor profiles for existing donors and prospects.
• Assists in maintaining major donor and prospect information in Salesforce.
• Helps track actions, prepare pledges, and write acknowledgments for trustees and major donors.
• Helps maintain organization of electronic files for major gifts.
• Plays a key role in online and in person donor events in collaboration with Development Operations.
• Performs all other duties as assigned.

• Participates and assists in preparing agendas for across department strategy…