Program Associate, Environment Program; DDCF

Posted on June 10, 2019

The mission of the Doris Duke Charitable Foundation is to improve the quality of people's lives through grants supporting the performing arts, environmental conservation, medical research and child well-being, and through preservation of the cultural and environmental legacy of Doris Duke's properties. The Environment Program’s mission is to ensure a thriving,resilient environment for wildlife andpeople and foster an inclusive, effectiveconservationmovement. In addition, the awareness of climate change as the greatest emerging threat to biodiversity shapes the Environment Program’s grant-making priorities.

The Program Associate for the Environment Program plays a critical role on a three-person team responsible for over $15 million in annual grant making. The person in this role is responsible for advancing important functions of the program, including managing and overseeing administrative, budgeting, communications, and grants management matters. The Program Associate is also responsible for certain programmatic duties, requiring basic knowledge of environmental issues, particularly those related to land, water, and wildlife conservation.

Administrative

• Manage the Environment Program staff scheduling and calendars;
• Manage electronic files and an online grants database (training will be provided) to ensure up-to-date recordkeeping;
• Make travel arrangements for the Environment Program staff;
• Plan and manage event logistics (e.g., identifying meeting locations, catering, lodging, etc.) for two to three meetings per year;
• Draft contracts for vendors and consultants;
• Other administrative tasks as required.

Budget & Accounting

• Manage the Environment Program’s annual operating budget process, with guidance from the Environment Program staff;
• Track and process all program expenses and manage costs within the Environment Program budget;
• Process travel reimbursements, invoices and honoraria;
• Make purchasing decisions, process purchase orders and receive goods.

Communications

• Provide input into the Environment Program’s communications strategy and projects, including drafting or reviewing content and supporting grantee communications;
• Maintain and update the Environment Program’s section of the foundation’s website, including editing content;
• Collaborate with the foundation’s Communications Department to monitor media coverage of the Environment Program’s grants, grantees and other program activities;
• Serve as the Environment Program liaison for general inquiries, grantees and consultants.

Grantmaking and Monitoring

• In partnership with the Environment Program staff, manage various tasks, projects and timelines across a portfolio of 60 to70 active grants;
• Research and report on topics relevant to the Environment Program’s work, including new strategy areas and potential grantees, existing program areas and grantees, and grant making, communications and evaluation practices;
• Coordinate the grant application process, including communicating with applicants and grantees, conducting due diligence, and reviewing proposals;
• Draft, review, and edit memos and presentations for board and program meetings;
• Work with the foundation’s Grants Management staff to ensure that grants are properly monitored, including ensuring timely submission of grantee progress reports;
• Explore and coordinate potential new grant-making competitions, including liaising with grant selection committee members, managing selection committee meeting logistics and fielding questions from potential applicants.
• Represent the Environment Program at external meetings, which may include domestic travel two to three times per year.

• Bachelor's degree, preferably in an environmental field;
• An…