Program Assistant; WPF

The Sexual Orientation & Gender Identity (SOGI) Program at Wellspring Philanthropic Fund is seeking a Program Assistant, who will report to the Program Director and provide administrative and programmatic support to the team. The mission of the SOGI program is to improve the lives of LGBT people and to end discrimination based on sexual orientation and gender identity and expression. It does this through grantmaking in support of LGBTQ movements both domestically and internationally.

Our grantmaking focuses on supporting the vibrancy of movements and centering the leadership of youth, trans and gender nonconforming people, and people of color.

The SOGI Team is currently five people of diverse professional and personal backgrounds who are committed to doing the best grantmaking possible in support of LGBT activism both domestically and around the world. We take pride in our role as philanthropic leaders and in our low-key and behind-the-scenes approach. We know that change takes time and requires resources, and our job is to help provide these key ingredients.

Administrative

• Assist team with tasks such as scheduling and coordinating meetings and convenings; making travel and other logistical arrangements both domestically and internationally; and taking on other tasks related to planning, grantee support, and travel on an as needed basis.
• Coordinate team logistics and communications, including grantmaking deadlines.
• Help process consultant contracts and expense reports as ne
• Help track grantmaking and administrative budgets in Excel and grantmaking databases.

P
rogrammatic/Grants Management

• Coordinate the SOGI grant portfolio as need This may include:
• Preparing and tracking budget spreadsheets and grants calendars.
• In collaboration with the grants management team, entering records in the database and answering grantees’ questions about the proposal process.
• Communicating with grantees as needed, including Spanish-speaking grantees in Latin America.
• Assist the Program Officer and Program Director as needed with tracking grantee work and outcomes, including reviewing grant reports, participating in meetings with grantees and other funders, and reading and tracking news and research related to the work.

Research

• Conduct research related to LGBT movement issues, strategies, and current developments.
• Ongoing tracking of grantee activities and news coverage, and trends.
• Assist with internal and external presentations of SOGI Program work.

External Program representation

• Coordinate calls and meetings and assist with the development of materials for funder education efforts, such as for conferences, affinity groups and donor collaborative funds.
• Represent Wellspring at site visits, conferences or other meetings related to current and potential areas of investment and prepare notes to support team knowledge sharing.
• Participate on Wellspring staff committees or working groups outside of the SOGI Program.

• Experience and familiarity with queer and trans issues, organizing and activism.
• Demonstrated commitment to social justice.
• The ability to think and work intersectionally, particularly with regard to race, class, and gender.
• Desire to be part of a hardworking and spirited team and to work collaboratively within our team and across Wellspring.
• Flexibility, independence, and a sense of humor.
• Excellent English language writing, editing and proofreading sk
• Fluency in written and spoken Spanish (ability to function professionally in drafting emails, handling phone calls, and reading and summarizing reports).
• Strong research and organizational skills and comfort with quantitative data.
• Ability to handle confidential information with complete discretion.