Fertility IVF Care Coordinator

Fertility IVF Care Coordinator

Build What Matters Most—Families, Futures, and Your Career

Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation's leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine.

Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.

Through our national network of premier fertility centers—including RMA of New York—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we're just getting started.

Opportunity Overview

We have an immediate opening for a full-time Fertility Care Coordinator to join our team at RMA of New York in Westchester, New York.

• Schedule: Monday through Friday, between 8:00 AM to 6:30 PM Eastern Time
• Compensation: $23.08 per hour (commensurate with experience)

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

How You'll Contribute

At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you'll be surrounded by a team committed to shared success.

In this role, the Fertility Care Coordinator will:

• Coordinate and schedule all IVF/FET cycles
• Schedule patients for all appointments necessary for the completion of the IVF/EF checklist (labs, saline sonogram, cultures, uterine sounding, SA, etc.)
• Ensure patient cycle medication pre-certification is initiated with patient services or financial coordinator
• Confirm precertification completed for medications
• Maintain channel of communication with finance department regarding patient financial clearance for IVF cycle prior to GND start;
  Alert finance department of any changes in protocol or cycle status
• Schedule and review IVF checklist with patient to determine if completed; identify lab completion and ensure recent completion
• Adhere to lab review SOP
• Advise RN when chart is ready for final review
• Distribute all necessary consents (IVF, cryo, donor sperm, assisted hatching, ICSI, FET, etc.) and adhere to all policies for proper consent witnessing and processing
• Counsel patients that consents should be completed at IVF class or no later than by GND start
• Arrange IVF meeting with physicians and IVF nurse for case review:
  Prepare a list of patients to be discussed, both upcoming and in cycle, any problem or unusual case
• Enter data in EMR chart
• Responsible for EMR entries of any special cycle requirements and diagnosis as determined by physician and/or Nurse at case review.
• Coordinate with urology team and embryology regarding any IVF cycles requiring TESE
• Transfer all relevant data regarding male patient onto EMR stimulation chart
• Attend TESE team meetings
• Meet regularly and work collaboratively with nursing staff to:
  Review upcoming IVF cycle, check charts for completion, confirm written protocol instructions for cycle have been prepared and sent to patient
• Assist patients with understanding of ordering process when using donor sperm for their IVF cycles:
  Ensure patient has been given appropriate donor sperm ordering information and consents, and that patient receives instructions to return them prior to the delivery of donor sperm
• Provide emotional support to patients when speaking with them
• Create and maintain IVF database (IVF Scheduler). Collaborate with Research Data Coordinator in the maintenance of SART data and statistics; function as back-up person to Research Data Coordinator when Research Data…