Senior Manager of Compliance & Legal Operations Job New York New York USA,Pharmaceutical

Location: New York

The Senior Manager, Compliance & Legal Operations owns two functions end-to-end: the studio compliance program across every active and opening location, and the operational backbone of a small, high-performing Legal & Compliance department
The role runs the daily cadence of the Studio Compliance App, drives Regional and Studio Manager accountability on open compliance items, and oversees establishment and individual piercer licensing across all 41+ studios
It owns piercing-related pre-opening work through opening day, serves as Studs’ primary point of contact with state and local health departments, and partners with the insurance broker on COIs, renewals, and claims
On the legal operations side, the role owns contract lifecycle management, the matter tracker, outside counsel invoice review and budget tracking, entity maintenance for Studs, Inc. and Studs Leasing, LLC, and paralegal-level support to the CLO and Senior Counsel on financings, NDAs, subpoenas, litigation holds, and IP
Owns daily operation of the Studs Studio Compliance App, ensuring Regional Managers and Studio Managers are actively managing their teams on compliance requirements and driving all open items to closure
Reviews and interprets state, county, and city health department regulations to support new studio openings and keep all studio compliance materials current across every active market
Delivers structured training sessions for Regional Managers, Piercing Educators, and Studio Managers across rotating topic areas: inspection preparation, assessment protocol, minor consent requirements by tier, and regulatory updates
Owns procurement, maintenance, and renewal of establishment licenses and oversight of procurement, maintenance and renewal of individual piercer licenses across all 41+ studios; uses the Compliance App to monitor expiration alerts, submit renewal packets, track fees, and confirm correct posting in each studio
Manages all notification workflows to regulatory authorities where required; maintains the studio compliance resource library and produces a monthly compliance scorecard for review by Studs’ CLO, Retail Team and the People Team
Conducts on-demand and quarterly regulation reviews by state; tracks pending legislation in every market where Studs operates and in new markets under evaluation; maintains Studs’ canonical regulatory knowledge base and jurisdiction contacts database
Serves as Studs’ primary point of contact for state and local departments of health and enforcement authorities; oversight of the Studs inspection protocol during regulatory visits
Owns all piercing-related Legal & Compliance pre-opening tasks from the four-month mark through opening day – determining jurisdictional regulatory category, planning licensing timelines, filing establishment and individual piercer license applications, and preparing service‑specific waivers in Jotform
Coordinates with Regional Managers on staffing and credentialing, with Retail Operations on turnover day, and with Studs’ insurance broker on GL, Property, and Workers Compensation endorsements and certificates of insurance; generates Day 1 compliance materials including the studio compliance binder, ICEP, and Regulation Guide before soft open and completes FOH posting verification on opening day
Serves as operational point of contact with Studs’ insurance broker for COI issuance, renewal binder assembly, and claim intake logging; supports the CLO on the annual insurance renewal process
Owns contract management system hygiene across intake discipline, metadata quality, template library maintenance, signed‑agreement filing, and weekly review of renewal and expiration alerts
Maintains a single‑source matter tracker for the department covering topic, owner, outside counsel, status, and next action
Reviews and processes outside counsel invoices with a first‑pass check for reasonableness and accurate matter attribution; tracks budgets against quarterly projections across outside counsel partners
Maintains the Legal & Compliance Google Drive structure and naming conventions; supports corporate governance work streams through exhibit compilation, version control, e‑signature…