Administrative Supervisor

Location: New York

## Administrative Supervisor Apply locations:
57 East Gunhill Roadtime type:
Full time posted on:
Posted Todayjob requisition :
JR232111
** City/State:
** Bronx, New York
** Grant Funded:
** No
* * Department:
** OHS - Occupational Health Services
*
* Work Shift:

** Day
* * Work Days:
** MON-FRI
** Scheduled

Hours:

** 8:30 AM-5 PM
** Scheduled Daily

Hours:

** 7.5 HOURS
** Pay Range:**$65,600.00-$82,000.00
** Administrative Supervisor
** Occupational Health Services (OHS) – Administrative Occupational Health Services (OHS) is responsible for protecting the health, safety, and operational readiness of more than 24,000 associates across Montefiore's hospitals, ambulatory practices, physician offices, and affiliated entities. Our team plays an essential role in ensuring a healthy workforce through employee health services, occupational medicine, regulatory compliance, workplace injury management, medical surveillance, emergency preparedness, and preventive health programs.

As the Administrative Supervisor, you will provide operational leadership that supports these critical services while ensuring exceptional customer service, operational excellence, and regulatory compliance.

The Administrative Supervisor serves as the operational leader responsible for the day-to-day administration of Occupational Health Services, ensuring the efficient delivery of employee health services while maintaining compliance with organizational policies and federal, state, and regulatory requirements.

Working in partnership with clinical providers and department leadership, the Administrative Supervisor oversees administrative operations, regulatory compliance, staffing coordination, customer service, financial processes, human resources activities, quality improvement initiatives, and operational reporting.

This role serves as the primary administrative resource for problem-solving, workflow optimization, and operational decision-making while supporting multiple Occupational Health locations and ensuring exceptional service to Montefiore associates.
** Key Responsibilities
*** Provide direct supervision, coaching, mentoring, scheduling, and performance management for administrative staff.
* Coordinate daily operations to ensure timely processing of employee health services, including:
Pre-placement medical clearances, Annual Assessments, Return-to-Work (RTW) clearances, Fitness-for-Duty (FFD) evaluations, Workers' Compensation workflows, Medical surveillance programs
* Oversee Workers' Compensation administrative processes while ensuring compliance with OSHA, Workers' Compensation regulations, and organizational requirements.
* Collaborate with Human Resources, Employee Labor Relations, Legal, clinical providers, and departmental leadership regarding accommodations, alternate duty assignments, and fitness-for-duty determinations.
* Ensure departmental readiness for regulatory inspections conducted by OSHA, The Joint Commission, New York State Department of Health, and other accrediting agencies.
* Monitor departmental compliance metrics and implement corrective action plans when needed.
* Support employee onboarding, orientation, and ongoing administrative staff education.
* Participate in interviewing, hiring, onboarding, and training new employees while fostering employee engagement and professional development.
* Resolve employee and customer concerns using effective service recovery techniques while promoting a culture of professionalism, respect, and accountability.
* Coordinate facility-related issues and partner with Engineering, Environmental Services, Real Estate, Environmental Health & Safety, and other support departments to maintain a safe working environment.
* Build collaborative relationships with Human Resources, Employee Labor Relations, Infection Prevention, Environmental Health & Safety, Information Technology, Payroll, Finance, Facilities, Security, and clinical leadership to support enterprise-wide workforce health initiatives.
* Support payroll administration, staffing schedules, attendance monitoring, and workforce planning.
* Lead continuous quality improvement initiatives through workflow analysis, process standardization,…