Assistant Property Manager

📍 Main Office – Midtown Manhattan, NYC

💰 Salary Range: $80,000–$90,000 (based on experience)

A well-established and highly respected New York City real estate ownership and management firm is seeking a management-focused Assistant Property Manager to support the oversight of a residential portfolio totaling approximately 1,000 units.

This position is based in the company’s main office and reports directly to the Property Manager and Senior Vice President / Director of Residential Real Estate. The ideal candidate will be operationally strong and detail-oriented, with a solid foundation in property management. This is not a leasing-heavy role; rather, it is designed for someone who excels in building operations, compliance, financial coordination, and administrative management within a large portfolio environment.

• Assist the Residential Managing Agent in all aspects of day-to-day property management
• Screen and manage incoming calls and correspondence
• Act as liaison between Property Management, Superintendents, vendors, and internal departments
• Maintain organized documentation and ensure timely follow-up on operational matters
• Professionally handle tenant inquiries and service requests
• Process repair requests, issue service orders, and confirm completion
• Support positive tenant communication across the portfolio

• Maintain and update vacancy data in Yardi
• Compile lease files and related documentation
• Coordinate dust wipe inspections and track compliance requirements

• Assist with arrears tracking and reporting
• Support lease renewals and holdover cases
• Coordinate with legal counsel when required

• Manage SCRIE applications and supporting documentation
• Track permits, violations, JAFFA filings, and other compliance-related items
• Maintain and monitor Certificates of Insurance (COIs)

• Process daily bill payments through Payscan
• Assist with payroll administration, including floaters and seasonal staff
• Support hiring and onboarding coordination as needed
• Coordinate appliance orders for vacant and occupied units
• Schedule vendor access and track repair and renovation timelines
• Communicate project updates with Superintendents

• Compile weekly, monthly, and quarterly reports
• Prepare spreadsheets and internal documentation for management review

• Minimum of 3-5 years of experience in property management or real estate operations
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe (Yardi experience preferred)
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Comfortable working on-site five days per week

This role is ideal for a property management professional who thrives in a structured, high-volume environment and is looking to grow within a stable ownership platform. The successful candidate will be proactive, highly organized, and confident in their support for the operational and administrative oversight of a large residential portfolio.

If you're looking for a role with strong leadership, excellent benefits, and long-term growth potential in NYC real estate management, we'd welcome your application.