Lease Administrator

Title:

Lease Administrator

Category:
Real Estate & Development

Employment Type:

Full-Time

Location:

NY-New York (Union Square)

Location Type: corporate

Job Location:

New York, New York 10003

Job Summary:

Barnes & Noble is the leading book retailer in the United States, with roots dating back to 1873 and a long history of growth through innovation and expansion. Today, under CEO James Daunt and private ownership by Elliott Advisors, Barnes & Noble operates approximately 700 bookstores nationwide, serves over 700 communities across all 50 states, and maintains a robust digital presence through , NOOK® eBooks and audio books, and educational resources such as Spark Notes.

The company also includes complementary retail brands such as Paper Source, Books Inc., Tattered Cover, and

B. Dalton, further strengthening its market reach. Following a period of revitalization, Barnes & Noble is experiencing strong momentum, with plans to open approximately 60 new stores in 2026, underscoring renewed confidence in physical retail and local bookselling. Combining expansive store networks, curated selections, enhanced in-store experiences, and growing omnichannel capabilities, Barnes & Noble remains the #1 bookseller in the U.S. and a trusted, evolving partner within the publishing and retail ecosystem.

The Lease Administrator will maintain and update our lease tracking database and will prepare lease abstracts for review by senior management. You will be responsible for reviewing leased and owned property documents and entering financial and contractual obligations into the Real Estate Database, as well as compiling and maintaining critical location data, including financial and contractual obligations and status reports as part of the lease administration process.

• Perform Lease checks and provide comments to Outside Counsel on New Store Leases and Renewal Amendments and other Agreements.
• Submit New Store Leases and Amendments/Agreements for execution and deliver to Landlord for execution, ensuring all proper approvals have been obtained and submitted documents align with approved Proformas and approved deal terms (Letters of Intent, Etc.).
• Draft Notice of Lease (Confirmation of Lease term dates/square Footage/Rent Commencement Date) for delivery to Landlord for execution upon new store opening.
• Interpret and enter Lease information on all fully executed documents, including term, rental payments, CAM, RET and percentage rent and other critical dates into the Real Estate database.
• Maintain and update Lease Tracking database, and other reports, including Estoppel & SNDA status report as necessary.
• Assist in drafting legal documents on approved company forms, including amendments, letter agreements, estoppel certificates and Subordination Non-Disturbance Agreements.
• Review and interpret Lease provisions for the Real Estate team, Facilities and Occupancy Accounting in any Landlord/Tenant disputes.
• Update and maintain various reports related to renewal options, kick-outs, co-tenancy and allowance funds as necessary.
• Respond to Landlord default notices and other Landlord correspondence.
• Review and track Leases for Co-tenancy conditions and remedies such as rent reductions and termination rights that may be available and follow up as necessary to ensure the company avails itself of all remedies available.
• Communicate and follow-up with Landlords regarding the status of Leases, Amendments, Estoppel Certificates and Subordination Non-Disturbance Agreements.
• Provide administrative support such as distribution and filing of documents.

• Strong knowledge of Real Estate documents, including but not limited to, Leases, Purchase Contracts, REA Agreements, SNDA’s, Estoppels, and Letters of Default.
• Strong organizational skills and negotiation skills relative to lease issues, renewals and subleasing.
• Strong verbal and written communication skills.
• Proficient in Microsoft Word and Excel; knowledge of lease tracking software (such as AMT) preferred.

• At least 5-7 years of experience in retail, real estate, lease administration, accounting, auditing, property…