Assistant Property Manager Job New York New York USA,Real Estate/Property

The Assistant Property Manager supports the daily operations of a national industrial outdoor storage portfolio. This role focuses on tenant coordination, vendor management, and maintaining operational efficiency across properties, while ensuring accurate financial and lease administration support.

Key Responsibilities

Assist in the day-to-day management of IOS properties, ensuring properties are well-maintained, functional, and compliant with operational standards
Serve as a point of contact for tenants and local property management teams, facilitating communication regarding monthly reporting, site conditions, and ad hoc repair or maintenance requests
Develop and maintain a network of qualified local vendors and contractors across new and existing markets, ensuring reliable, cost-effective coverage as the portfolio expands into additional geographies
Prepare and distribute written communications including tenant notices, service updates, and internal reporting documentation
Maintain accurate and organized tenant files, including lease agreements, amendments, insurance certificates, and tenant contact information
Assist with the on and off-boarding of tenants during lease term
Review monthly accounts receivable reports, track delinquencies, and assist with collections follow-up in coordination with property management
Support lease administration by tracking critical dates (rent escalations, expirations, renewals, and options) and ensuring compliance with lease terms
Monitor property conditions through reports and inspections, escalating issues related to safety, access, yard usage, or infrastructure
Assist with budgeting, variance reporting, and expense tracking specific to industrial property operations
Solicit and evaluate competitive bids for capital improvement projects, compare vendor proposals on cost, scope, and timeline, and manage the selection process

Qualifications

Bachelor’s degree preferred or equivalent experience in property management, real estate, or a related field
2-4 years of experience in property management, with exposure to industrial or logistics assets preferred
Strong organizational skills and attention to detail, particularly in managing multiple properties and tenant records
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast-paced, operations-focused environment
Proficiency in Microsoft Office Suite; experience with property management/accounting software (e.g., Yardi, MRI) is a plus

Preferred Skills

Familiarity with industrial property operations, including truck courts, trailer storage, yard management, and infrastructure maintenance
Understanding of common IOS property needs such as surfacing (gravel/asphalt), drainage systems, and security features (gates, fencing, lighting)
Experience building vendor relationships in new markets and managing competitive bid processes for capital projects
Working knowledge of lease structures common in industrial real estate (NNN leases, CAM reconciliations)