Assistant Property Manager

Description Job Overview

First Service Residential is seeking a career-minded professional to join our team as an Assistant Property Manager supporting affordable housing communities throughout New York City. This role supports compliance, resident relations, lease administration, and property operations.

• Assistant Property Manager for portfolio of predominately affordable units (LIHTC, HUD, etc.)
• Support the day-to-day administration and compliance of affordable housing communities governed by HUD, LIHTC, HCR/HPD, and other federal, state, and local regulatory programs.
• Assist with annual compliance requirements, audits, reporting, file reviews, and regulatory submissions to ensure properties remain in compliance with applicable program requirements.
• Coordinate and process annual and interim income recertifications, including obtaining required household, income, asset, and eligibility documentation.
• Review recertification files for accuracy, completeness, income calculations, rent limits, utility allowances, household composition, and required signatures before final approval.
• Track recertification deadlines and proactively follow up with residents to ensure certifications are completed within required regulatory time frames.
• Prepare and process new affordable housing leases, ensuring approved rents, regulatory riders, subsidy documents, required disclosures, and other compliance documents are properly executed.
• Manage renewal lease compliance, including rent calculations, applicable increases, required notices, lease riders, and regulatory documentation.
• Assist with initial certifications and move-in files for new affordable housing residents, confirming eligibility and required documentation prior to occupancy.
• Maintain complete and audit-ready resident compliance files, both electronic and physical, in accordance with HUD, LIHTC, and other applicable program requirements.
• Monitor income limits, rent limits, utility allowances, subsidy changes, and regulatory updates and assist with implementing required changes at the property level.
• Coordinate with property management, leasing, accounting, and affordable housing teams to resolve discrepancies involving resident eligibility, rent, subsidy, lease terms, and compliance documentation.
• Assist with HUD, LIHTC, agency, investor, lender, and internal audits and file reviews, including gathering documentation and responding to findings.
• Track and assist with correcting compliance deficiencies, missing documentation, late recertifications, and audit findings.
• Maintain compliance calendars and reporting trackers for recertifications, renewals, inspections, submissions, and other regulatory deadlines.
• Communicate directly with residents regarding documentation requirements, certification appointments, lease renewals, and outstanding compliance items.
• Support subsidy administration where applicable, including coordination of HUD or other rental assistance documentation and changes.
• Ensure affordable units remain compliant with applicable regulatory agreements, tenant selection plans, marketing requirements, affordability restrictions, and program-specific policies.
• Partner with the Affordable Housing Manager and property leadership to identify compliance risks and ensure issues are escalated and resolved promptly.
• Provide general Assistant Property Manager support while maintaining a strong focus on affordable housing compliance, resident files, recertifications, and lease administration.
• Responsible for all tenant communication at assigned property, escalating to supervisor when appropriate.
• Lease Assignment process from start to finish.
• Sublet process from start to finish.
• Responsible for occupant changes.
• Responsi…