Assistant Manager, Inventory

Key Partners: Buyer, COO (Audit & Compliance), Events Coordinator, Floating Budtender Team

Role Type: Full-Time | On-Site

The Assistant Manager of Inventory is responsible for protecting the integrity of the business through precise inventory control, compliant product handling, and operational discipline.

This role ensures TRENDS always knows exactly:

• What inventory exists
• Where it is located
• What condition it is in
• How it moves through the business

Inventory accuracy directly impacts profitability, compliance, customer experience, and trust. This role is expected to maintain an audit-ready environment at all times while building systems that reduce shrink, improve organization, and support daily retail operations.

This is a high-accountability leadership role for someone who thrives in structure, detail, consistency, and operational excellence.

• Receive and verify all incoming deliveries against invoices and manifests
• Confirm product counts, SKUs, batch numbers, and packaging integrity
• Immediately document and escalate discrepancies, damages, or missing items
• Maintain organized receiving logs and intake documentation
• Ensure all products are secured and stored according to compliance standards

• Maintain clean, organized, and highly structured BOH inventory systems
• Ensure all products are properly labeled, rotated FIFO, and securely stored
• Monitor inventory flow between storage, retail floor, and events
• Restrict unauthorized access to inventory areas
• Uphold consistent product handling standards across the organization

• Execute daily and weekly cycle counts across assigned categories
• Conduct full physical inventory counts as directed
• Investigate and reconcile variances quickly and accurately
• Identify trends, process breakdowns, and recurring inventory issues
• Support audit preparation and maintain continuous audit readiness

• Monitor inventory movement and identify potential shrink risks
• Investigate discrepancies related to receiving, transfers, theft, or operational errors
• Maintain accurate incident documentation and reporting logs
• Partner with leadership to implement corrective actions and preventative SOPs
• Support a culture of accountability, accuracy, and operational discipline

• Deliver weekly inventory health reporting including:
• Stockouts
• Low inventory alerts
• Dead stock
• Variance tracking
• Ensure all transfers, returns, and inventory adjustments are properly documented
• Communicate proactively with leadership regarding inventory risks or operational concerns
• Partner closely with the Buyer to support inventory flow and replenishment planning

• This is not a Buyer role and does not own product assortment decisions
• This is not primarily a sales floor MOD role
• This role supports the customer experience by ensuring inventory accuracy, replenishment readiness, and operational consistency behind the scenes

• BOH organization
• Inventory replenishment
• Variance review
• Cycle count completion
• Variance reconciliation
• Buyer sync meeting
• Dead stock review

• Shrink analysis reporting
• Audit readiness review
• SOP evaluation and improvement recommendations

• Inventory Accuracy %
• Receiving Error Rate
• Transfer Accuracy
• Audit/Compliance Accuracy
• Cycle Count Completion Rate

• Highly detail-oriented and systems-driven
• Strong organizational and operational discipline
• Experience with inventory management, cycle counting, or retail operations
• Calm under pressure with strong problem-solving skills
• Trustworthy with high accountability standards
• Comfortable working in fast-paced retail environments
• Strong communication and documentation skills

• Inventory is accurate, organized, and audit-ready at all times
• Shrink and variances are proactively identified and reduced
• Product flow between receiving, storage, and retail remains seamless
• Leadership can trust inventory reporting without second-guessing
• The retail floor stays supported through strong replenishment systems and operational consistency