Commercial Coordinator

About Helaina

Helaina is reimagining what nutrition can do for human health. Our flagship product, effera®, is a recombinant human lactoferrin — a bioactive protein that, until now, could not be produced  sell effera® B2B into the adult nutrition and nutraceutical markets and are scaling a commercial organization to bring it to the world.

As we grow, we are building a commercial bench from the ground up. This role is the entry point onto that team — a chance to learn the business of ingredient sales and marketing from the inside and grow into a customer-facing business development career.

The Commercial Coordinator keeps our sales and marketing engine running. This is a hands‑on entry‑level role: you will own the behind‑the‑scenes work that lets our business development and marketing teams move fast — organizing our CRM, preparing sales materials, coordinating samples and follow‑ups, supporting events and campaigns, and making sure nothing falls through the cracks.

It is also a deliberate development role. You will sit close to the deal cycle and the market, learning how effera® is positioned, how customers buy, and how a commercial team operates. With strong performance, mentorship, and structured on‑the‑job training, this position is built to grow into a Business Development Manager role over time.

Sales support

• Maintain the CRM — log activity, update contacts and opportunities, and keep the pipeline clean and current

• Prepare and format sales materials, decks, one‑pagers, and proposals for the business development team

• Coordinate product sample requests, shipments, and follow‑up tracking with customers and prospects

• Schedule meetings, prep call agendas, capture notes, and track action items and next steps

• Assist with quotes, order documentation, and handoffs between sales, operations, and finance

Marketing support

• Help coordinate marketing campaigns, email sends, and content calendars

• Support trade shows, conferences, and events — logistics, materials, registrations, and follow‑up lists

• Organize marketing and sales collateral so the team can find and reuse it easily

• Compile basic reporting on pipeline, campaign activity, and lead follow‑through

Team & operations

• Serve as an organized, reliable point of coordination across the commercial team

• Own recurring administrative processes and look for ways to make them run better

• Take on stretch projects that build the skills needed for a business development career

This role is intentionally structured as the first rung on the commercial ladder. Over time, and with demonstrated performance, you’ll take on increasing customer‑facing responsibility — qualifying leads, supporting deals directly, and eventually managing your own accounts and pipeline as a Business Development Manager.

• Months 0–6: Master the administrative and coordination core; learn effera®, our customers, and our commercial process.

• Months 6–18: Take ownership of lead qualification and outbound support; partner directly with BD on active opportunities.

• 18+ months: Step into a Business Development Manager track with your own accounts and revenue responsibility.

Timelines are illustrative — advancement is based on readiness and business need, not a fixed clock.

• 0–2 years of professional experience; recent graduates and early‑career candidates are encouraged to apply

• Exceptionally organized and detail‑oriented — you keep track of the small things so others don’t have to

• A clear, professional communicator, comfortable working with internal teams and external customers

• Proactive and reliable; you follow through and take ownership without being chased

• Comfortable with software and quick to learn tools like CRMs, spreadsheets, and slide decks

• Genuinely eager to build a career in sales and business development — this is a growth role and you want to grow

• Curious about science, nutrition, or ingredients is a plus, but not required