Financial Analyst II

Job Overview

We are seeking a financial administrator for the Clinical Trials Office of the Wilmot Cancer Institute. The position is located at 601 Elmwood Ave, Rochester, NY 14642 and will work a full‑time schedule of 40 hours per week.

Compensation: $29.05 - $40.67 per hour, within the University of Rochester’s pay range for this role.

• Prepare and manage the life cycle of clinical trial budgets and trial‑specific contract terms for the Clinical Trials Office of the Wilmot Cancer Institute.
• Plan, implement, coordinate, administer, and evaluate all aspects of the budget and trial specific contact terms for protocols of the Cancer Center.
• Provide professional direction for the planning, implementation, coordination, operation, and evaluation of funded Investigator‑Initiated and Industry‑Initiated research protocols for the Medical/Hematology Oncology investigators of the Cancer Center, as well as budget and billing matters for large cancer center grant‑funded projects (SWOG, SPORE, other NIH funded grants).
• Serve as the primary contact person with the investigator, University, and sponsor.
• Assist study coordinators with study‑related charges and requisitions as required by ancillary departments, third‑party billers, and Coverage Analysis.
• Supervise the financial administrators and post‑award management for all Cancer Center protocols.
• Maintain working knowledge of academic research budget practices and procedures by reviewing research budgeting literature and attending pertinent meetings and seminars.

Serve as liaison between Office of Research and Project Administration (ORPA), Office of Research Accounting and Costing Standards (ORACS), Principal Investigator (PI), Industry representatives, and collaborating academic institutions to manage budgets for industry‑supported investigator‑initiated and industry‑initiated research projects throughout all phases of clinical research for the Cancer Center.

• Execute the required aspects of budget management of the research project working with the PI, the Clinical Trials Office Senior Financial Administrator, Project Coordinators, industry representatives, ORPA, ORACS, and other hospital departments.
• Perform post‑award management activities, including amendments, contract end dates, review of charge reports, categorization of services in relation to qualified clinical trials, and liaison between compliance, patient accounts, and Cancer Center staff to maintain compliance.
• Manage revenue: transfer account funds and process necessary journal entries.
• Research and work with multiple departments & sponsors to resolve contract, payment, invoicing and coding issues.
• Resolve supplier and department inquiries regarding the payment status of invoices, including researching and providing copies of documentation as necessary.
• Determine and apply appropriate research billing designations to pending study patient charges to ensure patient/insurance billing compliance in an accurate and timely manner.
• Review and reconcile monthly ledger for Clinical Trials Office accounts; trace errors, record adjustments, follow up and resolve discrepancies with regard to duplicate payments and incorrect vendor payments.
• Create and maintain a post‑award notebook used to track subject procedures, milestones, payments, expenses, budget‑impacting protocol amendments, SAEs (serious adverse events), invoiceable procedures and all time & effort expended by CTO staff.
• Review all payables; approve or reject payments (pharmacy fees, imaging fees, lab/pathology, IRB fees, study participant reimbursements, etc.).
• Coordinate and correspond with industry representatives and collaborating academic institutions for all active funded research projects managed by the Clinical Trials Office.
• Collaborate with personnel in other departments and facilities to implement study‑specific activities and to coordinate financial transactions for services.
• Consult regularly with PI and Health Project Coordinators concerning patients enrolled to research protocols as they relate to study‑specific procedures.
• Carry out special projects involving financial planning and recommending changes as assigned.

The University of Rochester is committed to fostering an inclusive and welcoming environment and does not discriminate on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law.