Part-Time AV Technician

SUMMARY

The AV Technician supports the setup, operation, maintenance, and troubleshooting of audiovisual systems for live, hybrid, virtual, and recorded events at the New York Academy of Sciences. Working closely with the Associate Director, AV, internal staff, external clients, presenters, and event planners, this role helps deliver high-quality audiovisual services across the Academy’s conference center, podcast studio, meeting spaces, and occasional offsite events.

The AV Technician provides responsive technical support, excellent customer service, and ensures events are executed professionally and efficiently.

The following duties are the essential functions of the position and must be performed, with or without reasonable accommodation.

• Set up, configure, operate, and dismantle audiovisual equipment for live, hybrid, virtual, and recorded meetings and events, including audio, video, presentation, lighting, and videoconferencing systems.
• Operate audiovisual systems during events, ensuring reliable performance and providing real-time technical support to presenters, clients, and Academy staff.
• Troubleshoot and resolve audiovisual, presentation, and connectivity issues quickly and professionally to minimize disruption during live events.
• Prepare event spaces by testing equipment, verifying system functionality, and ensuring all audiovisual components are fully operational prior to the start of each event.
• Transport, move, and properly handle audiovisual equipment between storage areas and event spaces while following established safety procedures.
• Provide courteous, responsive customer service and technical assistance to internal and external stakeholders throughout all phases of event execution.
• Maintain the operational readiness of audiovisual equipment through routine inspection, basic maintenance, and proper storage following events.

In addition to performing the essential functions above, the AV Technician may be responsible for the following:

• Support recording and production activities within the NYAS Podcast Studio, including setup and operation of microphones, cameras, lighting, and recording equipment.
• Review presentation files, videos, and multimedia content before events to verify compatibility and quality.
• Assist presenters with presentation loading, microphone placement, videoconferencing connections, and multimedia playback.
• Respond to requests from the Associate Director, AV, Meeting Operations, and program staff regarding event support, schedule changes, or additional technical needs.
• Maintain equipment inventories by participating in routine audits, documenting equipment status, and reporting repair or replacement needs.
• Assist with equipment installation, cable management, and implementation of system upgrades.
• Prepare post-event reports documenting technical issues, equipment concerns, and recommendations for future improvements.
• Maintain organized equipment storage areas and ensure equipment is properly cleaned, secured, and stored.
• Stay current with emerging audiovisual technologies, software, and best practices to support continuous improvement.
• Assist with training new employees, temporary staff, or freelance technicians on Academy equipment and operating procedures, as assigned.
• Perform other duties and special projects assigned in support of the Academy’s audiovisual operations.

This position has no formal supervisory responsibilities. The AV Technician may assist with training new staff or freelance technicians on equipment operation and Academy procedures as requested.

This is a part-time (25 hours per week), onsite position based at the Academy’s offices in Downtown Manhattan. While the Academy’s regular business hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. ET, this role follows the Academy’s event schedule. Hours will vary and may include early mornings, evenings, weekends, and occasional holidays. Flexibility is essential to support live events, event setup and breakdown, and occasional offsite programs.

While performing the duties of this position, the employee is…