Transportation Administrative Assistant Job New York New York USA,Transportation

Location: New York

Brief Description

The Transportation Administrative Assistant, works under the direction of Senior Support Manager and will participate and support all aspects of the Transportation Dispatch Operations to ensure that all paperwork/assets are prepared, functioning, delivered on time to support all Managers and delivery staff.

Responsibilities And Working Conditions

Support the needs of the business by being available to work flexible hours including early mornings, nights, weekends and/or holidays when necessary
Clearly communicate relevant operational information to both Senior Management and Teammates, ensuring alignment and clarity in expectations.
Print and prepare manifests/assets for dispatch in a timely manner, ensuring accuracy and completeness.
Check in and confirm the return of assets, ensuring accurate tracking and inventory.
Dispatch routes using Trans App and ensure proper routing information is provided to relevant parties.
Complete asset reconciliation at the end of each day to ensure accurate reporting and inventory management.
Monitor and track asset conditions, coordinating necessary maintenance or replacements as needed.
Enter Depot timesheets for team members in a timely and accurate manner.
Input parking ticket data into the system to ensure accurate records.
Print and post weekly schedules for team members, ensuring they are aware of upcoming shifts.
Post daily performance metrics to monitor operational efficiency and team productivity.
Ensure proper scanning and tracking of hand trucks and related equipment.
Process and fill uniform orders as requested to ensure team members have the necessary gear.
Restock pantry items regularly to ensure availability for staff.
Maintain and distribute office supplies to ensure smooth daily operations.
Provide backhaul information to transport truck (TT) drivers to facilitate the timely return of goods.
Facilitate the transfer of assets and supplies to various cross-docks as needed to ensure operational efficiency.
Must be able to lift 50 pounds.
In a workday: standing/walking 6-10 hours or more
Hand use: single grasping, fine manipulation, pushing and pulling
Work requires the following motions: bending, twisting, squatting and reaching
Exposure to FDA approved cleaning chemicals, loud noises, flashing lights
Constant exposure to temperatures: