Shipping and Receiving Coordinator
Listed on 2026-08-09
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Warehouse
Warehouse Office Clerk, Office Administrator/ Coordinator, Distribution/ General Warehouse, Supply Chain & Logistics -
Supply Chain/Logistics
Office Administrator/ Coordinator, Distribution/ General Warehouse, Supply Chain & Logistics
Mid Sized E commerce and Brick and Mortar Company ois in need of a Shipping and Receiving Coordinator
3-6 Month Contract (MAYBE LONGER)
Monday through Friday IN PERSON 9-5pm
Supports day-to-day warehouse and logistics operations by accurately entering, maintaining, and validating shipment, inventory, receiving, and transfer records. This entry-level role works closely with warehouse, transportation, purchasing, and operations teams to ensure information is complete, current, and accurately reflected in company systems.
The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Excel, comfortable working with data, and able to communicate effectively in both an office and warehouse environment.
Key Responsibilities- Enter and maintain inbound and outbound shipment information in logistics and inventory systems.
- Update transfer, delivery, receiving, and shipment records.
- Record carrier details, tracking numbers, shipping dates, delivery dates, quantities, and shipment status.
- Review shipping and receiving documents for completeness and accuracy.
- Compare packing slips, bills of lading, purchase orders, transfer documents, and system records.
- Identify missing, incomplete, or inconsistent information and elevate discrepancies to the appropriate team.
- Maintain accurate electronic files and supporting shipment documentation.
- Assist with tracking open shipments, delayed deliveries, pending receipts, and outstanding transfers.
- Communicate with warehouse, logistics, purchasing, and operations teams to obtain missing information.
- Support the reconciliation of physical warehouse activity against system records.
- Prepare routine reports and status updates related to shipments, receipts, transfers, and inventory movement.
- Use Microsoft Excel to organize, reconcile, analyze, and report logistics and warehouse data.
- Maintain trackers using formulas, filters, sorting, conditional formatting, and pivot tables.
- Support additional administrative and operational projects as assigned.
Success in this role will be measured by:
- Accuracy and timeliness of data entry.
- Completeness of shipment and receiving records.
- Timely identification and escalation of discrepancies.
- Accuracy and quality of Excel trackers and reporting.
- Organization and accessibility of supporting documentation.
- Responsiveness to warehouse and logistics partners.
- Consistent adherence to operational processes and deadlines.
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