Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a team in Newark, California in a contract-to-permanent capacity. This role is ideal for someone who can manage invoice processing with accuracy, maintain organized financial records, and work across departments to resolve payment-related issues. The position supports daily accounts payable operations while helping ensure timely payments, strong documentation practices, and smooth month-end completion.

Responsibilities:

- Review incoming invoices, validate supporting details, and process payments accurately while maintaining expense controls.

- Reconcile completed transactions by checking accounting entries against system activity and account balances.

- Allocate charges to the appropriate general ledger accounts and cost centers based on invoice and expense documentation.

- Coordinate vendor payments by confirming required information, preparing disbursements, and addressing mismatches involving purchase orders, contracts, or billing records.

- Investigate payment variances and partner with internal teams to resolve outstanding issues efficiently.

- Track open credits and memos to ensure appropriate offsets are applied to vendor accounts.

- Process stop-payment requests and update purchasing documentation when changes are needed.

- Audit employee expense submissions and advance requests, then prepare reimbursements in accordance with company procedures.

- Maintain ledgers, reconcile vendor statements, preserve financial records through filing and scanning, and support month-end close activities as needed. Requirements - Experience supporting full-cycle accounts payable processes in an accounting environment.

- Working knowledge of invoice matching, account coding, reconciliations, and payment processing.

- Ability to identify discrepancies, research root causes, and resolve issues with internal and external stakeholders.

- Strong attention to detail and accuracy when handling financial data and documentation.

- Proficiency with accounting systems and standard business software used for reporting and recordkeeping.

- Ability to manage confidential information with discretion.

- Solid organizational skills with the ability to prioritize deadlines, including month-end responsibilities.

- Prior experience in an Accounts Payable Specialist role is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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