Project Coordinator Job in Newark, CA

Project Coordinator

We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Newark, California. This long-term contract position works closely with leadership to coordinate reporting, administrative workflows, staffing support, inventory activities, and cross-functional communication. The ideal candidate brings strong organizational judgment, follows through on multiple priorities, and builds effective working relationships with internal teams, customers, and vendors.

Responsibilities:

• Coordinate project timelines, status updates, and documentation to help ensure work progresses efficiently and resources are used appropriately.
• Prepare and maintain reports, track key activities, and communicate project information clearly to department leadership and stakeholders.
• Support managers with day-to-day operational coordination, including administrative processes, paperwork flow, and follow-up on action items.
• Partner with internal departments, customers, and external vendors to facilitate communication, resolve issues, and keep initiatives moving forward.
• Assist with recruitment-related activities such as coordinating hiring steps, onboarding logistics, and orientation support for new team members.
• Monitor compliance-related administrative tasks, including timely collection of evaluations, required documentation, and departmental training follow-up.
• Oversee supply and equipment tracking, help organize inventory reviews, and contribute to cost-monitoring updates for staff and leadership meetings.
• Plan and coordinate meetings, workshops, and departmental events, including scheduling, materials preparation, and onsite support as needed.
• Take ownership of assigned special projects, provide progress updates, and complete additional related duties within established deadlines.