Executive Recruitment Coordinator

About Lucid

At Lucid, we are creating exceptional mobility experiences through innovation to drive the world forward. Built on Lucid's proprietary technology and software-defined vehicle architecture, our award-winning vehicles bring our  Compromise Nothing™  approach to the global automotive market. That means refusing to choose between performance and sustainability, design and engineering, ambition and integrity. In Lucid Air and Lucid Gravity, we have designed and built vehicles that have redefined their segments, combining exceptional range, performance, design, and expansive space in a single experience.

We achieve this through deep vertical integration, with design, engineering, and production happening in-house across our global offices and manufacturing facilities. Our teams come from industries around the world, united by a shared commitment to excellence. By refusing to settle, you can help redefine what's possible and shape the future of mobility.

The ideal Executive Recruitment Coordinator is highly organized, service-oriented, and thrives in a fast-paced executive environment. They are known for anticipating needs before they arise, creating exceptional experiences for candidates and stakeholders, and executing every detail with precision, professionalism, and discretion. In addition, you will have the opportunity to take initiative on a variety of projects that optimize team operations and service delivery.

Please note, this is an on-site position out of Newark, CA.

You Will:

• Build and manage complex interview schedules across senior executives, executive assistants, multiple time zones, and office locations, proactively resolving conflicts and communicating changes with urgency and clarity.
• Create and execute detailed executive interview itineraries, coordinating meeting rooms, interview hosts, security access, catering, technology, transportation, and candidate transitions throughout the day.
• Coordinate all candidate travel logistics, including air, hotel, ground transportation, and special accommodations, while serving as a resource for last-minute changes or disruptions.
• Guide candidates through travel and reimbursement processes, ensuring timely collection and tracking of receipts, approvals, invoices, and expense submissions through completion.
• Serve as a trusted, responsive point of contact for executive candidates, delivering proactive communication, timely updates, and a high-touch, white-glove experience throughout the search process.
• Partner closely with Executive Recruiters, C-suite leaders, Executive Assistants, Human Resources, Finance, Travel, Workplace Services, and external search firms to ensure seamless execution of executive searches.
• Maintain accurate and confidential records, search trackers, interview materials, candidate documentation, and follow-up actions throughout the recruiting lifecycle.
• Safeguard highly sensitive information and exercise sound judgment when handling confidential executive searches, candidate data, and business discussions.
• Anticipate operational needs, identify process improvement opportunities, and implement solutions that enhance efficiency, candidate experience, and stakeholder satisfaction.
• Ensure flawless execution of all executive recruiting activities while maintaining exceptional attention to detail, professionalism, and discretion.

You Bring:

• Bachelor's degree preferred.
• 4+ years of recruiting, executive recruiting operations, or complex scheduling/coordinator experience supporting multiple time zones and locations.
• Passion for delivering an exceptional candidate experience and maintaining a high-touch, white-glove approach throughout the recruiting process.
• Proven ability to handle confidential and highly sensitive information…