Shipping and Receiving Admin

[Job title], Nefab [Company]

Nefab Group is on a growth journey, and we are dependent on high-performance people to succeed. Our [insert functional org, e.g. sales, sourcing organization] organization is vital for us to deliver Custom packaging solutions to our customers. We are now strengthening our team in Nefab San Jose with a Shipping and Receiving Admin.

As Shipping and Receiving Admin you will be responsible for coordinating and executing all shipping-related tasks, managing customer portals, printing and administering labels, and organizing transportation logistics.

This position is located in San Jose, CA and you will report to Shipping & Receiving Supervisor.

Do you want to be part of a global organization and contribute to our growth journey? Apply to the position today!

Non-Exempt Salary range: $21.00 TO $23.00 PER HOUR

The Shipping Administration role is responsible for coordinating and executing all shipping-related tasks, managing customer portals, printing and administering labels, and organizing transportation logistics (including domestic, international, NPI, and sample shipments). This position ensures that shipments are processed accurately, on time, and with high attention to detail.

• Prepare and process shipments for pickup and delivery.
• Verify order details and shipping instructions.
• Upload shipping information to customer portals.
• Maintain portal accuracy and resolve discrepancies.
• Print, administer, and organize shipping labels.
• Ensure correct labeling according to customer and regulatory requirements.
• Book trucks for outbound shipments.
• Schedule driver pickups and coordinate distribution routes.
• Communicate with carriers and drivers to ensure timely pickup / delivery.
• Prepare shipping documentation (BOL, packing lists, etc.).
• Ensure compliance with relevant shipping regulations.
• Liaise with warehouse, sales, and customer service teams.
• Provide shipment updates and resolve issues promptly.
• Process and coordinate international orders, including export documentation and customs requirements.
• Prepare, book, and track Fed Ex and UPS shipments.
• Print and administer Fed Ex/UPS labels and resolve issues with carrier customer service.
• Coordinate and process NPI (New Product Introduction) shipments, working with engineering/production teams to meet timelines and special requirements.
• Prepare, label, and book shipments for customer samples, track and confirm delivery, and update stakeholders.

• Prior experience in shipping, logistics, or warehouse operations.
• Proficient with shipping/customer portals & label printers.
• Strong organizational and multitasking skills.
• Ability to communicate clearly with internal and external partners.
• Familiarity with booking trucks and scheduling drivers preferred.
• Attention to detail and accuracy in documentation.
• Experience handling international, NPI, and sample shipments, export procedures, and Fed Ex/UPS portals is a plus.

Be a key part of the distribution process!

Work with a collaborative and supportive team.

Opportunity to learn new logistics and technology skills, including international and NPI shipping.

• University degree ..
• Language proficiency (Basic, Intermediate, Advanced, Bilingual)
• Proven work experience in warehouse /Logistics

Our core values are Simplicity, Empowerment and Respect. Our ways of working are characterized by Customer First, Cooperation, and Communication. This means that we are always putting customers first, through cooperation and communication. We respect each other and the environment. People are empowered to grow and innovate to simplify.

Impress us with your CV/resume and motivational letter, written in English, latest [insert date]. For further information or questions, please contact

Nefab is an equal opportunity employer, embracing diversity and inclusion. We are committed to building teams with a variety of backgrounds, perspectives, and skills. We believe everyone has talent, and therefore welcome all applications.

Nefab [Company] is part of the Nefab Group, which was founded in 1949 and is a world leading global provider of…