Administrative Assistant; Part-Time

Blood Bank of Delmarva – Newark, DE – Christiana Donor Center/Headquarters

Administrative Assistant (Part-Time)

The Administrative Assistant (Part-Time) position is responsible for providing confidential, diversified, and sensitive administrative duties to organizational directors and administrators. This position performs a full range of administrative support of office activities. This position is considered “essential” during severe weather or emergency operation events.

• Oversee and coordinate the department’s or unit’s administrative processes, serving as the primary point of contact and liaison with other offices, individuals, external constituents, and agencies on a range of issues.
• Organize and facilitate meetings, conferences, and special events as assigned.
• Provide administrative assistance and support to the assigned organizational director or administrator.
• Compose, edit, and format internal and external correspondence and documents.
• Coordinate the scheduling of projects, special events, and operational programs involving multiple internal and external stakeholders.
• Respond to routine and non-routine inquiries requiring knowledge of organizational or unit operations.
• Coordinate complex appointments, meetings, and travel itineraries; proactively triage and resolve scheduling conflicts.
• Compile and prepare moderately complex, special, and recurring reports with minimal or no direct supervision.
• Proficient in Microsoft Office. Experience with Oracle is a plus.
• Perform routine office administrative functions, exercising initiative and judgment in the absence of established guidelines or specific direction.
• Work independently or collaboratively on special projects or committees as assigned.
• Establish, maintain, and revise files and recordkeeping systems using appropriate organizational methods.
• Process routine paperwork and transactions as required.
• Perform other related duties as assigned to support departmental operations.
• Exemplify BBD’s Customer Service Mission and Core Values.

• Associate's Degree in Business Administration, Management, or closely related field.

• 3 years of experience providing administrative support/office management to a large/complex organizational unit.
• Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.