Scheduling Coordinator

Position Overview

We are seeking a highly organized and dependable Scheduling Coordinator to join our team in a hybrid work environment (two days in‑office are required).

This role is responsible for managing staff schedules, coordinating client services, and ensuring efficient daily operations.

The ideal candidate must have home care administration experience, thrive in a fast‑paced setting, communicate effectively, and remain flexible to meet the needs of both clients and staff.

This position includes an on‑call rotation, requiring availability outside standard business hours when necessary.

Competitive pay based on experience, supportive team culture, opportunities for growth and professional development, and a flexible hybrid work structure.

• Create, manage, and maintain staff schedules to ensure proper coverage
• Coordinate service assignments and respond quickly to schedule changes or call‑outs
• Communicate with clients, caregivers, and office staff to ensure continuity of care
• Monitor attendance, availability, and shift confirmations
• Maintain accurate documentation, staff files and records, and update scheduling systems daily
• Assist with hiring of new staff and orientation, problem solving, conflict resolution, and last‑minute staffing needs
• Support administrative tasks related to operations and scheduling

• Previous scheduling, coordination, or administrative experience preferred
• Strong organizational skills and ability to multitask under pressure
• Excellent communication and customer service skills
• Ability to work independently in a hybrid environment
• Proficient with computer systems and scheduling software
• Fast‑paced, team‑oriented office environment

• Home Care administrative experience
• Experience with Well Sky/Clear Care is a plus, but not necessary
• Scheduling experience
• Participate in an on‑call rotation, including evenings and weekends