Financial Executive Secretary - Business

Financial/Executive Secretary

Location:

Christina Administration Office

Reports to:

Supervisor, Business Services

Application Procedure:
Interested applicants must complete an online application and submit (upload) a letter of interest, a resume, and three current (dated within one year) professional reference letters. Previous submissions will not automatically flow to this posting. In order to be considered for this position, you must apply specifically for the Job d for this position.

Qualifications:

• 30+ postsecondary education credits in accounting, finance, business administration, or related field or four years of any combination of accounting/clerical work with experience in accounting, bookkeeping or statistical duties
• Working experience in the State of Delaware's First State Financial System (FSF) required
• Proficiency in technology software like Microsoft Office Applications in Excel and Word, Quicken or Quick Books, etc. preferred
• Comprehensive knowledge of filing, accounting and record keeping procedures
• Ability to establish and maintain effective working relationships with district personnel, vendors and the public
• Shows evidence and knowledge regarding financial management and reporting
• Proficiency in both written and oral English usage and proofreading
• Knowledge of basic mathematics and comprehensive knowledge of filing, accounting and recordkeeping procedures
• Ability to coordinate workload to meet schedules/deadlines
• Demonstrates ability to make decisions, to work under pressure, and to exercise good judgment, discretion and confidentiality in performance of duties
• Demonstrates pleasant, cooperative attitude
• Demonstrates good attendance record
• Effective verbal and written communication skills

Responsibilities:

• Review and analyze financial documents to ensure compliance with State Laws and District policies and procedures
• Provide assistance to administrators and secretaries to review, reconcile and balance budgets
• Prepare Job Aids to assist secretaries in processing financial documents through the state's financial system
• Review and analyze financial documents to resolve any processing issues
• Perform typing assignments, e.g., correspondence, labels, bulletins, rosters, reports
• Compose correspondence as requested by the administrator(s)
• Receive, open, prioritize and re-direct mail to those who should take action and/or should be kept informed of its contents
• Respond to requests for information/assistance
• Maintain records and files
• Assume responsibility for inventory, ordering, maintenance of office supplies/equipment
• Operate appropriate office equipment
• Assist the administrator(s) in developing and preparing information and compiling reports
• Develop priorities, methods and procedures for effective performance of duties and office operation
• Prepare budget information, as required
• Compile and prepare budgets, purchase orders, requisition forms, intergovernmental vouchers (IV), vendor payments (PV), change orders and other financial reports
• Train and supervise other clerical personnel, as required by the assignment
• Exercise good judgment and confidentiality in conformance with District policy
• Perform other related tasks and assume other related responsibilities as assigned

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

CHRISTINA SCHOOL DISTRICT Human Resources Office 1899 S. College Avenue Newark, DE 19702