Assistant to Dean, Biden School of Public Policy & Administration

Assistant to the Dean, Biden School of Public Policy & Administration

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College / VP Area: Biden School Public Pol/Admin
Work type: Staff
Location: Newark, DE
Categories: Administrative Support, Executive, Dean, Provost, VP, Full Time

The Joseph R. Biden, Jr. School of Public Policy and Administration provides undergraduate and graduate education, research, and public service across the broad fields of public policy and administration, and contributes to a range of interdisciplinary areas ed in honor of the 46th President of the United States and UD alumnus Joe Biden, the Biden School supports a full body of faculty, staff, and students in research, student support services, and finance and administration.

The Biden School also hosts six institutes and research centers, including the Biden Institute, Center for Applied Demography and Survey Research, Center for Community Research and Service, Center for Energy and Environmental Policy, Center for Historic Architecture and Design, and the Institute for Public Administration. We are a place where passion becomes profession and tangible impact is core to our mission.

Under the general direction of the Dean, the Assistant to the Dean for the Biden School maintains a high degree of sensitivity and confidentiality on all matters concerning the Dean, senior leadership, and University administration. The Assistant to the Dean manages, plans, organizes, and provides high-level administrative support for the Dean and other parties within the school as required. This position serves as a liaison between the Dean and the leadership team, the school’s academic units, interdisciplinary programs, research centers, and the offices of the University’s senior administration.

The Assistant to the Dean works simultaneously on multiple projects/assignments, communicates efficiently and effectively in writing and verbally, and is responsible for supervising and managing the workflow of student workers and part-time employees in the Dean’s Office.

• Oversees day-to-day administrative operations for the Dean and the Dean’s Office, performing a broad range of administrative tasks that are highly complex and highly confidential. May assign and assess work completed by part-time administrative support staff and/or work-study students in the Dean’s Office.
• Manages the Dean’s calendar, scheduling and rescheduling meetings and presentations with internal/external administrative offices/colleagues, etc., providing the necessary support to keep on schedule during the workday. Prepares PowerPoint slide decks, meeting agendas, meeting notes and action items, and other materials for meetings as needed.
• Communicates professionally, effectively, and efficiently daily via email correspondence, phone, or in person, responding to a variety of requests, questions, and concerns.
• Manages the Dean’s Office email inbox for general inquiries, questions, and concerns, which often contains confidential information, especially regarding student records. Directs questions to the appropriate party for resolution and responds to the sender in a professional and timely manner.
• Maintains Biden Internal List Serves.
• Creates and distributes routine “Dean Communications to the school community such as (“This Month at Biden”, Promotions and tenure requirements, sabbatical requests, faculty meeting agendas, event invitations, etc.).
• Maintains relationships with donors and assists with the award stewardship process to include preparing and sending correspondence such as thank-you and impact notes and postcards.
• Processes registrations and makes travel arrangements for conferences and invited presentations ensuring both the Dean and host organization is informed of each other’s requests.
• Allocates/supports UD Procard expenditures, reviews/supports expenditures in the manager role for the Dean, and ensures supporting documentation is received and processed.
• Aids the faculty on University and College procedures, deadlines, and clarification of policies as needed.
• Updates procedures to assist faculty and staff throughout the School in processing documents through the Dean's…