Administrative Assistant

Job Description

Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Answer and direct phone calls
  
  Organize and schedule appointments
  
  Plan meetings and take detailed minutes
  
  Write and distribute email, correspondence memos, letters, faxes and forms
  
  Assist in the preparation of regularly scheduled reports
  
  Develop and maintain a filing system
  
  Update and maintain office policies and procedures
  
  Order office supplies and research new deals and suppliers
  
  Maintain contact lists
  
  Book travel arrangements
  
  Submit and reconcile expense reports
  
  Provide general support to visitors
  
  Act as the point of contact for internal and external clients
  
  Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Proven experience as an administrative assistant, virtual assistant or office admin assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus