Grants Analyst I or II

University of Delaware
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Job No: 503070
Work Type: Staff
Location: Newark, DE/Hybrid
Categories: Grants & Contracts, Full Time

Pay Grade: 30E

Under the general direction of the Director of Sponsored Programs, the Grants Analyst I or II is responsible for pre and postaward management of sponsored awards and the oversight of a portfolio of National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) subaward research projects and professional service agreements. The Grants Analyst I or II actively participates in strategic planning and decision making as part of the Grants and Contracts team.

The Grants Analyst I or II has a responsibility to maintain productive relationships with NIIMBL members.

The National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) is dedicated to supporting the manufacturing of biopharmaceuticals. NIIMBL is established by a cooperative agreement with the National Institute of Standards and Technology (NIST) as a public/private consortium of member organizations, including industry, academia, non‑profit organizations, state governments, and federal agencies, and is a member of the Manufacturing USA network of institutes funded by the federal government to advance United States competitiveness in advanced manufacturing innovation.

Institutionally, NIIMBL reports to the Vice President for Research, Scholarship & Innovation.

This position may be filled at either the Grants Analyst I or Grants Analyst II level, based on the qualifications and experience of the selected candidate.

• Demonstrates NIIMBL's Core Values in daily conduct and ensures all decisions, actions, and teamwork practices align with the organization's Business Principles.
• Manage pre‑award proposal development to various federal agencies, private agencies, foundations, and commercial contract proposals, providing instruction on protocol, regulations and guidelines pertinent to the agency or university.
  • Review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses, match requirements, etc.
  • Create, collect, and review complex proposal information including budget, budget justification, and other proposal documents.
  • Recommend budget, certifications, effort committed and matching fund requests.
  • Verify accuracy prior to submission to the University Research Office.
  • Interface with subcontractors to gather all required subcontract paperwork ensuring to follow both sponsor and UD policies.
• Manage post‑award activities, for a subset of Institute grants, cooperative agreements, and other sponsor funded contracts to include monitoring budgets and spending trends, effort monitoring, and overseeing the allocation of funding.
  • Ensure that adequate controls are installed and that substantiating documentation is approved and available such that all activities may pass independent University and Sponsor audits.
  • Ensure sponsor technical reports are accurate and submitted on time.
  • In conjunction with University Procurement, develop requests for proposals (RFP), requests for quotes (RFQ), and University Purchase Orders.
  • Prepare monthly budget/spend reports for portfolio of work.
  • Ensure backup documentation is properly filed and available for audit or grant close out reporting.
• Manage NIIMBL multi‑party subcontracts, including pre‑award budget and compliance reviews.
  • Review and approve subawardee monthly invoices and cost share reports to ensure compliance with contract terms and conditions and allowability of expenditures based on federal, UD, sponsor and NIIMBL regulations.
  • Oversee subaward close‑out process and ensure that all required financial and administrative documentation is collected, verified, and approved.
  • Utilize current systems, reports, and tools to…