Business Administrator II, Graduate College

University of Delaware

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Job No: 503206

Work Type: Staff

Location: Newark, DE/Hybrid

Categories: Administrative Support, Full Time

PAY GRADE: 31E

CONTEXT OF THE JOB:

Created in the spring of 2019, the Graduate College is one of UD’s youngest colleges and is responsible for the growth and vitality of our graduate programs and graduate research. The Graduate College is a complex unit engaging with multiple constituencies including the graduate students, postdoctoral researchers, the Graduate College Council, the Faculty Senate, the Graduate Student Government, the deans’ offices of the other eight disciplinary colleges, the program directors of more than 200 graduate programs, alumni, and industry representatives.

The Graduate College team provides services and support for over 4,400 graduate students and 270 postdoctoral researchers. These numbers have been growing and will continue to do so through our comprehensive marketing, recruitment, and retention operations. The Graduate College is home to a collection of interdisciplinary doctoral, masters and certificate programs that are wholly managed within the college. Finally, the Graduate College is responsible for managing a variety of fellowships and funding initiatives to foster graduate innovation and transdisciplinary research on campus.

The Business Administrator II works under the limited direction of the Associate Business Officer, exercising high levels of confidentiality, fiscal responsibility and sensitivity. This position guides and manages the financial operations for the Graduate College and its stakeholders, ensuring that all financial operations support the mission and align with the strategic goals of the University of Delaware and the Graduate College.

The BA II will serve as a liaison for the Graduate College and other University offices and academic units.

Under the general direction of the Associate Business Officer (ABO), the Business Administrator II will assist in analysis and interpretation of routine and complex data related to financials, procurement, and college wide policies and procedures. The Business Administrator II will manage a variety of financial preparation, monitoring, and planning activities for the Graduate College which includes general base budget operations, self-supporting units, gifts/endowments, interdisciplinary programs and graduate student organization and travel award support.

The Business Administrator II works closely with the Associate Business Officer to provide advice and counsel on budget allocations, financial strategic planning and overall adherence and compliance to fiduciary best practices. This role requires a high degree of professional judgment, initiative, and autonomy in overseeing financial planning, procurement processes, compliance reviews, and operational effectiveness, providing administrative and financial support to the Associate Business Officer.

The principal emphasis for this position is on performing high-level financial analysis and administrative support requiring the exercise of regular independent judgment and discretion. This position has high expectations for positive and collaborative teamwork, flexibility, and critical-thinking skills.

• Manage and administer a portfolio of complex Graduate College budgets with numerous fund types including basic budget, self-supporting/revenue, gifts, endowments, and reserves, totaling more than $8 million per year.
• Manage the financial operations related to all Graduate Student Organizations and Graduate Student Travel Awards.
• Interpret, develop, and maintain operating procedures for fiduciary best practice.
• Prepare and present financial reports for the Associate Business Officer and senior leadership, including customized financial analyses that directly inform decision making and long-term planning.
• Oversee…