Grants Analyst , College of Earth, Ocean and Environment

Position: Grants Analyst I, College of Earth, Ocean and Environment
Pay Grade: 29E

CONTEXT OF JOB:

Under the general direction of the Manager, Grant Administration, the Grants Analyst I manages the pre-award and post-award administration for contracts and grants as part of a team managing the College of Earth, Ocean and Environment research expenditures of approximately $50M. Ensure accurate and efficient proposal submission and award management of contracts and grants from federal, state, and industrial sponsors. Manage the administrative functions and fiscal affairs of numerous awards and serves as advisor to Principal Investigators (PI) for financial and non-financial management of their awards.

Ensure compliance with federal, state and university policies and procedures with regards to research administration. Work with specified faculty in the College of Earth, Ocean and Environment. As a member of the Finance Office, responsible for maintaining productive relationships with constituencies related to research administration in the College. Independently resolve administrative and/or procedural problems in all research categories including matters of compliance.

Assist in completion of special financial management projects, to include report generation using a variety of data sources and techniques. A primary function of this position is to exercise independent judgment and discretion about matters of significance within the Research Administration realm of responsibility.

MAJOR RESPONSIBILITIES:

* Provide in-depth guidance to PI, in developing competitive proposals to secure independent funding for projects; review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses, match requirements, etc.; recommend budget, certifications, effort committed and match funding requests; verify accuracy prior to submission to the University Research Office.

* Create, compile and review complex proposal information including budget, budget justification, and proposal documents for submission to appropriate funding agencies.

* Interface with subrecipient and collaborator participants to ensure completion of subrecipient proposal inputs including budgets, effort commitments, statement of work and other sponsor and Research Office required documents.

* Act as liaison between Research Office and faculty member on all award set-up issues/questions e.g., recommendations on contract/agreement terms and conditions. Review and make suggestions for award document for restrictions, reports and anything specific to the award.

* Analyze and evaluate awarded grants, contracts, and subcontracts and advise principle investigator of sponsors' requirements during the life of award to maintain consistency with terms and conditions to reduce the chance of an audit finding.

* Facilitate sponsored and non-sponsored management: on a monthly basis, ensure that expenditures on budgeted grants and contracts are monitored, and that reports are prepared to maintain balanced accounts in preparation for distribution to faculty. This includes gifts, startups, enhancements, and support accounts.

* Reviews financial data for legitimacy, accuracy and allowability of charges in compliance with Uniform Guidance; analyzes budgetary line items for material deviation; and provide relevant expenditure projections; advise faculty on budgetary spending.

* Responsible for allocating salaries through the Labor Allocation Module for all College personnel (faculty, staff, and students) to reflect appropriate distributions according to planned budgets, faculty workload and mandatory match commitments, and coordinate all sponsored activity reporting for the College.

* Anticipate and proactively resolve complex issues as they relate to all restricted and non-restricted financial or contract personnel activity in the College. Proactively monitors reporting deadlines, cost share commitments and other award terms and conditions.

* Meets with Departmental Administrators and PIs to provide expertise and leadership on administration of grants/contracts, and to resolve procedural problems.

* In collaboration with the Research Office, provide expertise and leadership on grants/contracts administration to resolve procedural problems, and educate faculty/researchers on changes in sponsored research policies, and the importance of adherence for compliance as required.

* Ensure compliance with university and sponsor certification requirements/ regulations and restrictions e.g., IRB, conflict of interest, effort reporting, etc.

* Recommend matching funds sources and advise PI on optimal use of resources.

* Act as liaison between faculty member and Research Office on all proposal matters.

* Ensures proper submission of proposal information into People Soft Grants, CAYUSE, Grants.gov and other sponsor sites as required. Verify accuracy of proposal information prior to submission to Research Office for approval.

* Work with Development and Alumni Relations personnel on proposal preparation…